Assistant Registrar

REED COLLEGE; Portland (OR); On-site; USD 34,440 - 38,572; Full time

Benefits offered by this job

Comprehensive medical and dental insurance

403(b) retirement plan with 10% employer contribution

Educational assistance

22 days of paid vacation

Paid holidays

Half-day Fridays in the summer

Job summary

REED COLLEGE in Portland, Oregon is seeking an Assistant Registrar to manage operations and support academic services. Candidates should have a Bachelor’s degree and ideally 2 years of experience in a Registrar's Office or related field.

The position entails managing curriculum and scheduling, collaborating with faculty, and ensuring compliance with College policies. The role offers a competitive pay rate of $25-$28/hour along with a robust benefits package including medical and dental insurance and retirement contributions.

Qualifications

• 2 years of experience in a Registrar's Office or a related academic services office within a higher education setting.

Responsibilities

• Manage curriculum management and academic scheduling.
• Collaborate with faculty and staff to support operations.
• Provide service to students and general office support.
• Enforce College policy and ensure compliance with regulations.
• Manage assigned departmental projects.

Skills

Accuracy

Time-management

Communication

Problem-solving

Collaboration

Education

Bachelor's degree or equivalent

Job description

The Assistant Registrar conducts the daily operations of the Registrar’s Office, supports the strategic initiatives of the department and division, and contributes to the College’s mission by providing oversight of their specific areas of responsibility. This position provides dependable, customer-focused frontline support while promoting streamlined processes and efficient systems. The role ensures accuracy, integrity, and security of academic records and data, and delivers responsive, quality service to the College community. This role reports to the Registrar of the College. This is not a remote position.

Reed College offers an exceptional benefits package, including a comprehensive medical and dental insurance option for you (Reed pays 60% on medical and dental insurance premiums for your dependent), 403(b) retirement plan with 10% employer contribution (after one year of service), educational assistance for employees and their children, 22 days of paid vacation, paid holidays, half-day Fridays in the summer, and many other campus amenities. This is a full-time role with typical work hours of 8:30 a.m. to 5:00 p.m. with a one hour unpaid lunch.

The starting pay for this position is $25-$28/hour. Pay offers are contingent upon experience and are determined through an internal pay assessment. This is an overtime eligible position in grade 6.

Who You Are

• You take pride in accuracy and find satisfaction in managing the finer points that ensure processes run smoothly and correctly.
• You are deadline-driven and have strong time-management and prioritization skills.
• You are interested in and able to learn, interpret, and clearly articulate complex curriculum information.
• You have strong communication skills, including the ability to deliver sensitive or difficult information with professionalism and empathy.
• You have excellent problem-solving skills with the ability to triage issues efficiently.
• You are highly collaborative and contribute positively to a shared work environment.
• Flexible and adaptable to changing priorities and evolving processes.
• You are able to handle sensitive and confidential information with discretion.
• You are quick to learn new systems, technologies, and institutional processes.
• You are comfortable working in a collaborative, open-office environment with some interruptions.
• You are committed to upholding policies and enforcing accountability consistently and fairly.

What You’ll Do

• Responsible for the following focus areas: curriculum management and academic scheduling
• Regularly collaborate with faculty and staff to support operations and service delivery
• Provide service to students, general office support, and coverage
• Enforce College policy and ensure compliance with FERPA and other applicable regulations
• Serve on institutional committees as assigned
• Manage assigned departmental projects
• Contribute to the department's strategic planning

Minimum Qualifications

• Bachelor’s degree or equivalent combination of education and experience
• 2 years of experience in a Registrar's Office or a related academic services office within a higher education setting

A criminal conviction record check is required for all college staff positions as a condition of employment for selected candidates. Employment offers are contingent upon the successful completion of this background check. A conviction does not automatically disqualify a candidate; each case is reviewed based on the nature of the conviction and its relevance to the responsibilities of the position.