Assistant Registrar

South College; Knoxville (AL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Front Loaded PTO

Tuition Assistance

Medical, Dental, Vision

401(k) – with Employer Contribution

Job summary

South College is seeking a Registrar to ensure accurate student records and FERPA compliance across campus. You will generate transcripts, verifications, and enrollment data for students, faculty and families, while processing changes and updates in a timely manner.

Ideal candidates have a Bachelor’s degree (Graduate degree preferred) with practical experience in business/administration, preferably in higher education. This role supports departmental processes in a fast-paced environment.

Qualifications

• Bachelor's degree required.
• Graduate degree preferred.
• Experience in business and/or administration.
• Experience in higher education preferred.

Responsibilities

• Maintain accurate student academic records ensuring FERPA compliance.
• Produce timely grade reports, transcripts, and verifications for students, faculty and parents.
• Assist with withdrawals, cancellations, course changes and credit evaluations.
• Process official and unofficial transfers of credit to aid enrollment and scheduling.
• Ensure CampusNexus records are handled accurately and timely.

Skills

Communication

Office administration

Education

Bachelor's degree

Graduate degree

Job description

Description

Benefits

• Front Loaded PTO
• Tuition Assistance
• Medical, Dental, Vision
• 401(k) – with Employer Contribution

South College - We are one of the nation’s fastest growing institutions of higher learning … come grow your career with us. In order to fully meet our Mission to our students, we require a diverse combination of perspectives, backgrounds, life experiences, and ideas from our faculty and staff and will provide them with an equitable and inclusive work environment -where respect and open interchange of ideas are at the heart of that culture.

20,000 Students

10 Campuses

Competency Based Education

Online

Essential Duties and Responsibilities:

• Ensures the accuracy and security of student academic records in accordance with FERPA, college policies, and standard records management practices.
• Provides quality student service by producing timely and accurate grade reports, transcripts, verifications of student enrollments/degrees, and other student information and interprets, ex plains, and enforces academic policies and procedures to students, faculty, staff, and parents.
• Assists with the processing of withdrawals, cancellations, drops, program changes, prerequisite overrides, course substitutions, student name and address changes, and credit hour limit overrides.
• Performs, in a timely manner, official and unofficial transfer of credit evaluations to facilitate student enrollment and assist academic advisors with course scheduling.
• Ensure all procedures using the institutional administrative records system (CampusNexus) are completed accurately and timely.
• Assists in determining Standard Operating Policies for the Office of the Registrar.
• Assists Registrar with annual commencement ceremony.
• Assist with admission testing as needed.
• Adhere to all college policies as described in the job description, employee/faculty handbook, or other separate guidelines.
• Contributes to the overall success of the Office of the Registrar by performing all other duties and responsibilities as assigned.
• Complex Cognitive activities
• Advanced verbal and written communication often in stressful?situations involving students or co-workers
• Fast-paced work environment requiring quick adaptation skills in a changing strategic and tactical workplace

Requirements

Education

• Required: Bachelor's Degree
• Preferred: Graduate Degree

Experience

• Practical experience in business and/or Administration
• Prefer experience in higher education environment