Assistant Registrar

ProPivotal; Boston (MA); On-site; USD 62,000 - 73,000; Part time

Job summary

ProPivotal in Boston, MA is seeking an Assistant Registrar for Systems and Institutional Reporting to manage vital student information systems and ensure compliance. The ideal candidate will oversee documentation, testing, and user support across multiple platforms.

With a pay range of $30-35/hour, this onsite position offers a great opportunity for advancement while contributing to the academic mission through enhanced data processes.

Qualifications

• Minimum of 2 years experience with Student Information Systems.
• Strong skills in Microsoft Excel and data management.
• Ability to meet deadlines and handle confidential information.

Responsibilities

• Develop documentation for student information systems.
• Standardize reporting practices for efficiency.
• Oversee system testing and data integrity.
• Support registration processes throughout the academic term.
• Manage compliance reporting and audit preparations.
• Coordinate with internal teams on system integrations.

Skills

Experience with Student Information Systems

Proficiency in Microsoft Office (Excel)

Strong interpersonal skills

Ability to handle confidential information

Education

Bachelor’s Degree

Job description

This role offers an exciting opportunity to join a University dedicated to supporting higher education administration. As an Assistant Registrar for Systems and Institutional Reporting, you will oversee vital student information systems and reporting platforms, ensuring data accuracy, compliance, and operational efficiency.

Key Details

• Pay range of $30-35/hour
• Onsite in Boston, MA

Why This Job Is Awesome / Your Impact

• Join a well-known and established University with a wonderful culture
• Strong opportunityfor advancementin the Registrar’s office
• Gain experience working with new systemsand troubleshooting key technology platforms
• Gain knowledge by collaboratingdirectly with University leadership on compliance and technical projects
• Contribute to the organization’s academic mission through data integrity and process improvements

Responsibilities

• Develop and maintain documentation for student information systems and reporting tools
• Standardize reporting practices to increase efficiency and accuracy
• Oversee system testing, maintenance, and data integrity for multiple platforms
• Support registration processes, including start-of-term and end-of-term activities
• Manage compliance reporting, including bi-weekly enrollment submissions and audit preparations
• Coordinate with internal teams on scheduling, records, and system integrations

Credentials

• Bachelor’s Degree required

Required Experience and Skills

• Minimum of 2 years of experience working with Student Information Systems or related operational systems
• Proficiency with Microsoft Office, especially Excel, and experience with data as it relates to student registration records
• Strong interpersonal and communication skills with the ability to work independently
• Ability to handle confidential information with discretion and meet deadlines

Nice-to-have Skills & Experience

• Experience with national reporting, including National Student Clearinghouse
• Familiarity with higher education platforms such as CourseLeaf, 25Live, or Stellic
• Knowledge of student records compliance standards and AACRAO guidelines