Assistant - Receptionist

Glade Run Lutheran Services in; Zelienople (Butler County); On-site; USD 17,000 - 23,000; Full time

Benefits offered by this job

Medical benefits

401K match

Life insurance

Paid time off

Tuition reimbursement

Cell phone reimbursement

Licensure supervision

Credentialing assistance

Annual merit increases

Job summary

Glade Run Lutheran Services in Zelienople, PA seeks an Assistant - Receptionist to manage front-desk tasks, answer calls, greet visitors, and support school operations. The role requires accurate administrative work, attendance recording, and collaboration with leadership.

Some evening hours may be required, with a focus on hospitality and office coordination. The position is full-time and on-site, offering comprehensive benefits and opportunities for professional development within a

Qualifications

• High School graduate or equivalent.
• Minimum two years of experience in office management preferred.
• Proficient with Word processing and Google suite.
• Strong written and oral communication.
• Pleasant and hospitable with visitors.
• Ability to adjust hours including some evenings.
• Eligible for PA clearances.

Responsibilities

• Answer telephone, screen calls and take accurate messages.
• Greet visitors and direct them as appropriate.
• Control admittance to the schools via security doors and intercom.
• Assist with dismissal and classroom notifications as needed.
• Record and track student attendance.
• Miscellaneous typing, filing and copying.
• Coordinate facility requests and room sign-outs.
• Work with leadership to orientate new staff and support tasks.

Skills

Organization

Communication

Guest friendliness

Teamwork

Reliability

Education

High School diploma

Tools

Microsoft Word

Google Docs

Google Slides

Job description

Assistant - Receptionist (Administrative)

QUALIFICATIONS:

• High School graduate or equivalent.
• Minimum two years of experience in office management preferred
• Exceptional knowledge, accuracy, and skills of computer and/or software including: Microsoft Word, Google docs, google slides.
• Strong organization and written/oral communication skills.
• Ability to work cooperatively with other office personnel; be pleasant and hospitable to visitors.
• Ability to perform all items on job description efficiently and accurately.
• Must be able to adjust hours to job requirements including some evening hours.
• Ability to identify with the agency's Mission Statement and support the agency's Core Values.
• Must be eligible for PA State Police Clearance, PA Child Abuse History Clearance, FBI clearance, Arrest/Conviction Report and Certification Form, and Act 168 Forms.

CORE COMPETENCIES:

• Answer telephone, screen calls and take accurate messages.
• Pleasantly greet visitors and direct them as appropriate.
• Control admittance to the schools via the security doors and intercom system.
• Assist with dismissal as may be needed.
• Respond to intercom calls from classrooms immediately. React as needed.
• Notify staff of late-arriving students and early dismissals.
• Complete assignments requested by supervisor, Principal, and other school leadership personnel.
• Assist to accurately record and track all student attendance.
• Miscellaneous typing, filing and copying as requested by supervisor, Principal and other school leadership personnel.
• Assist with equipment inventory, control, and access.
• Maintain specialty room reservation calendars and key requests.
• Schedule interviews as directed by supervisor, Principal and other school leadership personnel.
• Work with leadership team to orientate new staff to the school, including tour and completion of orientation checklist
• Mail and Coverage Responsibilities
• Assist with pick up and delivery of department mail and supplies.
• Assist with routine daily tasks (i.e., late trays, dismissals, etc.).
• Type and/or assist with mailings as may be necessary.
• Work collaboratively with other departments to support the Education Department and contracted services.
• Coordinate facility requests, vehicle request, maintenance request, and room sign-outs.
• During summer months, this position will oversee summer projects, tasks such as flooring, painting, IT and cleaning.
• They will work collaboratively with leadership and contractors to complete these tasks
• Assist with other support tasks as may arise.

What We Offer:

• Comprehensive benefits including medical, dental, vision, paid time off, and paid holidays for full-time staff
• 401K offerings with agency match at $1.00 per dollar contributed up to 4% of salary
• Agency provided life insurance and long-term disability coverage for full-time staff
• Voluntary benefit options; including Disability Insurance (Short-Term Disability), Cancer Coverage, Critical Illness, Medical Bridge, Accident Insurance, Life Insurance and Identify Theft Protection
• Paid training and administrative time
• Cell phone reimbursement
• Licensure Supervision for FREE!
• Free credentialing assistance
• Quarterly productivity incentives
• Tuition reimbursement for full-time staff
• Annual merit increases for eligible positions based upon the yearly budget
• New Hire Incentive Bonuses
• Employee Referral Bonus Incentives
• Employee Discount Program
• Approved Agency for Public Student Loan Forgiveness
• Employee Assistance Program
• Partnership with Capella University offering scholarships, tuition discounts, and free professional
• Opportunities for membership to civic/community organizations
• As of August 31, 2024, a CARF Three-Year Accreditation has been awarded to Glade Run Lutheran Services for the following (programs/services): Case Management/Services Coordination: Mental Health (Adults, Children and Adolescents), Intensive Family-Based Services: Mental Health (Children and Adolescents), Outpatient Treatment: Mental Health (Adults, Children and Adolescents), Outpatient Treatment: Psychosocial Rehabilitation (Adults), Partial Hospitalization: Mental Health (Children and Adolescents)
• Glade Run is Sanctuary certified - we provide a supportive, respectful environment for our clients and our staff where shared governance, open communication, social learning and responsibility, non-violence, emotional intelligence, and growth and change are paramount in all aspects of our programming.

Job Location

Position Type

Full-Time/Regular

Who We Are:

Founded in 1854 by the Rev. Dr. William Passavant in Zelienople, Pennsylvania, Glade Run has evolved over the last 170 years to meet the changing and increasingly challenging needs of children, adults and families throughout Western Pennsylvania and beyond. Last year, Glade Run served over 7,000 individuals with impactful, innovative services in school, home, and community based settings.

Glade Run uses the Sanctuary Model as our blueprint for clinical and organizational change which, at its core, promotes safety and recovery from adversity through the active creation of a trauma-informed community while applying the following Sanctuary commitments within all aspects of our programming: Nonviolence, Emotional Intelligence, Social Learning, Democracy, Open Communication, Social Responsibility, and Growth and Change. Our recognition that trauma is pervasive in the experience of human beings forms the basis for Glade Run's culture as we focus not only on the individuals in which we serve, but equally on our staff and the systems who provide their treatment. Glade Run is an Equal Opportunity Employer.

QUALIFICATIONS:

• High School graduate or equivalent.
• Minimum two years of experience in office management preferred
• Exceptional knowledge, accuracy, and skills of computer and/or software including: Microsoft Word, Google docs, google slides.
• Strong organization and written/oral communication skills.
• Ability to work cooperatively with other office personnel; be pleasant and hospitable to visitors.
• Ability to perform all items on job description efficiently and accurately.
• Must be able to adjust hours to job requirements including some evening hours.
• Ability to identify with the agency's Mission Statement and support the agency's Core Values.
• Must be eligible for PA State Police Clearance, PA Child Abuse History Clearance, FBI clearance, Arrest/Conviction Report and Certification Form, and Act 168 Forms.

• High School graduate or equivalent.
• Minimum two years of experience in office management preferred
• Exceptional knowledge, accuracy, and skills of computer and/or software including: Microsoft Word, Google docs, google slides.
• Strong organization and written/oral communication skills.
• Ability to work cooperatively with other office personnel; be pleasant and hospitable to visitors.
• Ability to perform all items on job description efficiently and accurately.
• Must be able to adjust hours to job requirements including some evening hours.
• Ability to identify with the agency's Mission Statement and support the agency's Core Values.
• Must be eligible for PA State Police Clearance, PA Child Abuse History Clearance, FBI clearance, Arrest/Conviction Report and Certification Form, and Act 168 Forms.

Salary Minimum: 12.03Salary Maximum: 16.96