Assistant Purchasing Manager

Faena New York; New York (NY); On-site; USD 80,000; Full time

Job summary

An established industry player is seeking an Assistant Purchasing Manager to support its procurement operations. This role involves sourcing, ordering, and inventory management to ensure all departments have the necessary supplies. The ideal candidate will have a strong background in luxury hospitality purchasing, excellent communication skills, and proficiency in relevant software. Join a vibrant team dedicated to delivering exceptional service and experiences to sophisticated guests. If you thrive in a fast-paced environment and are passionate about hospitality, this opportunity is perfect for you.

Qualifications

• 3+ years of experience in purchasing within luxury hospitality.
• Knowledge of inventory control systems and vendor negotiation.

Responsibilities

• Assist in overseeing hotel purchasing operations and vendor sourcing.
• Monitor inventory levels and ensure compliance with purchasing protocols.

Skills

Attention to detail

Communication skills

Multitasking

Integrity and discretion

Microsoft Excel

Data entry

Education

Associate degree in Business Administration

Bachelor’s degree in Hospitality Management

Tools

BirchStreet

Procurement platforms

Microsoft Outlook

Job description

The FAENA Movement is one of culture, art and community. The FAENA Culture is steeped in the warmth and traditions of the south combining authentic and attentive hospitality with the world’s finest amenities. We act as a catalyst in making dreams a reality with the collaboration of ideas. Creating carefully curated spaces paired with excellence in service to delight the most sophisticated guests as they are indulged by the FAENA Culture.

Following Buenos Aires and Miami Beach, Faena New York, will find its home at 500 West 18th Street, overlooking the High Line in a building designed by Bjarke Ingels Group. This latest opening will be synonymous with sophistication, glamour, breathtaking artwork, and cultural trendsetting. This opening will mark the resurgence of luxury nightlife experiences in New York with dynamic food and beverage venues and programming that will make Faena the ultimate destination for the sophisticated traveler to New York.

JOB OVERVIEW

The Assistant Purchasing Manager supports the purchasing and procurement operations at Faena New York. This role assists in sourcing, ordering, receiving, and inventory control of supplies and equipment needed by all departments. The Assistant Purchasing Manager ensures compliance with internal controls, supports vendor relationships, and facilitates timely purchasing processes.

This position has an annual compensation of $80,000 per year.

DUTIES AND RESPONSIBILITIES

• Assist the Director of Purchasing in overseeing all hotel purchasing operations and ensuring timely fulfillment of departmental requisitions.
• Source vendors and obtain quotes for goods and services as required.
• Monitor inventory levels and assist with maintaining optimal par levels across all departments.
• Review and process purchase orders in compliance with company policies and budget guidelines.
• Work closely with receiving and storeroom teams to ensure proper goods inspection, storage, and rotation.
• Maintain and update product and vendor information in the purchasing system.
• Assist in conducting monthly inventory counts and audits.
• Support interdepartmental communication regarding delivery timelines, backorders, and substitutions.
• Assist with invoice reconciliation and liaise with Accounts Payable to ensure timely payments.
• Uphold purchasing and receiving protocols to maintain compliance with financial audits and procurement controls.

QUALIFICATIONS DESIRED

• Minimum 3 years of experience in purchasing or procurement within a luxury hotel or high-end hospitality environment.
• Knowledge of purchasing software and inventory control systems (BirchStreet, etc.).
• Strong understanding of purchasing procedures, vendor negotiation, and supply chain logistics.
• Excellent math, data entry, and reconciliation skills.
• Familiarity with local and national vendor markets, especially in food & beverage, maintenance, and housekeeping supplies.
• Associate or Bachelor’s degree in Business Administration or Hospitality Management preferred.

SKILLS

• High attention to detail and accuracy in record-keeping.
• Strong communication and interpersonal skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Integrity and discretion in handling confidential and financial information.
• Proficient in Microsoft Excel, Outlook, and procurement platforms.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Endure various physical movements throughout the work areas.
• Ability to move safely in uneven terrain or in confined spaces.
• Remain active, constantly moving, or prolonged periods sitting at a desk and working on a computer throughout work shift.
• Medium Work: Exerting up to 40 pounds of force occasionally, and/or 20 pounds of force frequently, and/or up to 10 pounds of constantly moving objects, may occasionally lift and/or move up to 25 pounds.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Accounting/Auditing, Administrative, and Management

Industries

Hospitality