Assistant Purchasing Agent 2025-045

City of Chicopee; Chicopee (MA); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an Assistant Purchasing Agent to support the Chief Procurement Officer. This role involves ensuring compliance with procurement laws and managing effective purchasing procedures. You will be responsible for advising City Departments, overseeing bidding processes, and maintaining essential records. This position offers a chance to make a significant impact in municipal operations while collaborating with various stakeholders. If you have a strong background in procurement and are looking to contribute to a vital public service, this opportunity is for you.

Benefits

Recurring Sick Time

Vacation

Thirteen Holidays Per Year

Retirement Plan

Qualifications

• Minimum Associates Degree in applicable field and 2 years of experience required.
• High School diploma with 5 years of experience may be substituted.

Responsibilities

• Assist in cost-effective purchasing procedures for the City.
• Manage daily functions of the Purchasing Department.
• Prepare and oversee City bidding procedures.

Skills

Procurement Procedures

Analytical Skills

Communication Skills

Supervisory Experience

Education

Associates Degree

High School Diploma

Job description

Job Opportunities

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Employment Status: Non-Exempt, UFCW Admin; Full-Time (35 Hours/Week)

Schedule: Monday – Friday 9:00 AM – 5:00 PM

Certifications/Licenses Required: Minimum Associates Degree in applicable field, plus two (2) years of progressively responsible experience

Summary

The City of Chicopee’s Purchasing Department is hiring an Assistant Purchasing Agent who will serve under the Chief Procurement Officer for the City. Responsible for assisting in ensuring that the City engages in cost-effective purchasing procedures and is in compliance with Mass General Law governing procurement of municipal supplies, services, materials, and construction projects.

Essential Duties Include:

1. Assists as a consultant and advisor to City Departments engaging in procurement.
2. Manages daily functions of the Purchasing Department and acts on behalf of the Purchasing Agent in their absence.
3. Assists in preparing, distributing, and overseeing City bidding procedures.
4. Analyzes and implements new procedures and programs as mandated or requested by governmental agencies or departments.
5. Prepares and maintains procedures manuals and directives, updating them as needed.
6. Works with the Auditor and Treasurer on payment of invoices.
7. Acts as receptionist and computer operator for the Department.
8. Serves as liaison to City Departments, regulatory agencies, vendors, contractors, engineers, and architects.
9. Maintains records, prepares reports, and performs related work.
10. Handles Public Records Requests when necessary.
11. Maintains Liability Insurance and Certified Payroll files.
12. Works independently to accomplish tasks daily.
13. Ensures all duties are completed timely and accurately.

(See attached for full job description)

Qualifications

1. Minimum Associates Degree in applicable field, plus two (2) years of progressively responsible experience. - Required
2. High School diploma and five (5) years of applicable experience in a purchasing environment may be substituted.
3. Some supervisory experience. - Preferred

Benefits

The City of Chicopee provides its employees (contingent upon employment status) with a robust benefits package, including:

• Recurring Sick Time
• Vacation
• Thirteen Holidays Per Year
• Retirement Plan
• And more…

How to Apply

If this opportunity aligns with your skills, experience, and employment goals, apply today through one of the following methods:

1. Go to chicopeema.gov/jobs and apply online by selecting the job.
2. Download the application from the City’s employment page and deliver it along with your resume to:

The City of Chicopee is an Equal Opportunity Employer.