Assistant Property Manager

Adecco Portugal; Washington (District of Columbia); On-site; USD 80,000 - 90,000; Full time

Job summary

Adecco Portugal is seeking a Commercial Assistant Property Manager for a Downtown Washington DC property. This role supports the Engineering Team, General Manager and Property Administrator in a fast-paced office environment.

Key duties include budgeting, monthly financial reporting, contract administration, and tenant relations. The candidate will coordinate with architects and contractors, monitor work orders, and ensure timely payments and accurate invoicing.

Qualifications

• Experience in property management and budgeting.
• Strong familiarity with property accounting and vendor management.
• Proficient in Yardi or similar property management software.

Responsibilities

• Assist in preparing and implementing annual budget and business plan.
• Prepare monthly property financial reports (AR summary, accruals, variance).
• Assist with service contract administration and vendor management.
• Investigate tenant delinquencies and collect payments.
• Coordinate tenant buildouts with architects and contractors; monitor work orders and budgets.
• Review insurance certificates to ensure adequate coverage; maintain contracts.
• Maintain tenant relations through regular property rounds and tours of vacant space to secure new leases.
• Review property expense invoices and facilitate prompt payment by corporate accounting.
• Assist in preparing annual budget from historical expense data; support GM and Property Manager.

Job description

Job Title: Commercial Assistant Property Manager

Location: Downtown Washington DC (Parking Provided)

Compensation: - $80,000.00 - $90,000.00 Base

Asset - 2 Class A Office LEED Buildings. Support - Engineering Team, General Manager and Property Administrator.

Accounting responsibilities include all accounts receivable and accounts payable on Yardi system; assist in preparing and implementing annual budget and business plan; complete all monthly reports with the GM by deadline and assist with various budget reports; service contract administration.

• Assist in investigating tenant delinquencies by contacting the tenant in order to ensure prompt payment
• Facilitates weekly meeting with architects, construction contractors, and tenants to oversee tenant space buildouts/improvements
• Monitor the performance of contractors working on the property daily in order to ensure adherence to work orders and the budgets
• Request and review the required insurance certificates in order to ensure adequate coverage in accordance with the contracts in place for work being performed
• Maintain excellent tenant relations by making regular rounds of the property and visiting with tenants to learn of their satisfaction or concerns with the property
• Provide walking tours of vacant building space, as requested, to prospective tenants in order to obtain new leases
• Review property expense invoices as needed for accuracy and facilitates preparation and manager approval of vouchers in order to facilitate prompt payment by the corporate accounting department
• Assist in preparing the annual budget for the property by gathering expense information throughout the year and calculating future expenses based on this historical information
• Prepare monthly property financial reports (such as AR summary, accruals, variance) for corporate office and property manager to review
• Assist in checking tenant billing worksheets in order to verify accuracy of the billings sent from accounting
• Indirectly supervise all building contractors working on the property and directly supervises all personnel in managers absence
• Daily responsibilities include responding to tenant requests, monitoring work order system, updating building webpage