Assistant Property Manager

Rendall & Rittner; United States; Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Discretionary bonus

25 days holiday plus bank holidays

Private medical insurance

Life assurance and enhanced family le​

Fully funded training and professional

Pension scheme

Employee assistance programme

Discounts across travel, retail, and娱乐

Job summary

Rendall & Rittner is seeking a proactive team member to support a Senior Property Manager across four London residential developments. The role blends home-based work with monthly attendance at our head office in Woolwich, London, coordinating residents, contractors and stakeholders to ensure smooth day-to-day operations.

You will maintain compliance, prepare reports, and assist with service charge administration while supporting site inspections and follow-up actions.

Qualifications

• Experience in residential block or property management support, facilities or estate operations.
• Familiarity with leasehold principles, service charges and contractor coordination.
• Confidence using property management systems, Microsoft 365 and creating clear reports/minutes.
• Exposure to H&S/compliance processes and translating risk assessments into actions.
• Organising site visits and meetings across multiple locations in London.
• All applicants must be eligible to live and work in the UK. Documentary evidence of eligibility will be required.
• Appointment is subject to a valid DBS check.

Responsibilities

• Manage inboxes and resident requests, progress maintenance actions with contractors, and keep records up to date.
• Prepare reports, minutes and communications, and support site inspections, meetings and remedial works.
• Support the Senior Property Manager with prioritising tasks and keeping stakeholders informed.
• Coordinate contractors, raise POs and track jobs to completion.
• Assist with service charge administration and budget inputs.
• Produce meeting packs, agendas, minutes and concise portfolio reports.

Skills

Customer Service

Organization

Prioritisation

Contractor Coordination

Communication

On-site Coordination

Tools

Microsoft 365

Property management systems

Job description

Rendall & Rittner £Competitive Home-based, with monthly attendance required at our head office in Woolwich, London., You will play a pivotal supporting role to a Senior Property Manager, helping to deliver first-class management across four London residential developments. You will be a trusted point of contact for residents, contractors and stakeholders, coordinating smooth day-to-day operations, maintaining compliance, and ensuring actions are followed through.

This is a home-based role, offering flexibility to manage your workload remotely while supporting the Senior Property Manager with the effective management of the portfolio. You will be required to attend a monthly team meeting at our head office in Woolwich, London.

ROLE EXPECTATIONS

Most days you will manage inboxes and resident requests, progress maintenance actions with contractors, and keep compliance, H&S and finance-related records up to date. You will prepare reports, minutes and communications, and support the planning and follow-up of site inspections, meetings and remedial works. You'll work closely with your Senior Property Manager to prioritise tasks, spot risks early and keep stakeholders informed.

WHAT SUCCESS LOOKS LIKE

• Residents receive timely, clear and courteous responses, with issues resolved or progressed swiftly.
• Compliance, H&S and statutory obligations are meticulously tracked, documented and up to date.
• Contractor works are well-scoped, competitively procured, delivered on time and to standard.
• Service charge administration is accurate, with strong cost control and proactive variance spotting.
• Site inspections translate into clear action lists with visible progress and tidy close-out.
• Your Senior Property Manager and team are supported with organised files, reports and on-time deliverables.

HOW YOU'LL SPEND MOST OF YOUR TIME

• Managing resident queries, logging cases and updating stakeholders until resolution.
• Scheduling, briefing and coordinating contractors; raising POs and tracking jobs to completion.
• Supporting monthly site inspections and producing follow-up actions and communications.
• Maintaining H&S and compliance records, certificates and risk assessment actions.
• Assisting with service charge administration, budgeting inputs and invoice approvals.
• Preparing meeting packs, agendas, minutes and concise portfolio reports., We are people-led and technology-enabled, investing heavily in our teams, systems and continuous improvement. Our standards are recognised through Investors in People Platinum, regulation by RICS and the FCA, and multiple industry awards, including Property Manager of the Year and Managing Agent of the Year.

HOW WE HIRE

• Initial conversation with our talent team
• Interview focused on your approach to resident service, organisation and prioritisation, coordination of contractors and compliance actions, and how you translate site findings into clear plans and outcomes
• You are service-focused, calm under pressure and motivated to get things done right first time.
• You are highly organised, detail-driven and comfortable juggling multiple priorities.
• You communicate clearly and diplomatically with residents, contractors and colleagues.
• You enjoy being on-site as well as behind the scenes, turning plans into practical outcomes.
• You take ownership, follow through on actions and proactively suggest improvements., Excellent customer service skills and a proactive, problem-solving attitude.
• Experience in residential block or property management support, facilities or estate operations.
• Familiarity with leasehold principles, service charges and contractor coordination.
• Confidence using property management systems, Microsoft 365 and creating clear reports/minutes.
• Exposure to H&S/compliance processes and translating risk assessments into actions.
• Organising site visits and meetings across multiple locations in London.
• All applicants must be eligible to live and work in the UK. Documentary evidence of eligibility will be required.
• Appointment is subject to a valid DBS check.

Rendall & Rittner is one of the UK's most established and highly accredited residential leasehold property management companies, managing over 90,000 homes nationwide. Founded in 1990 on the belief that property management should be more professional, transparent and customer-focused, those principles still drive how we operate today as a founding partner of Odevo.

• Competitive salary, aligned to experience
• Discretionary bonus
• 25 days holiday plus bank holidays
• Private medical insurance, life assurance and enhanced family leave
• Fully funded training and professional development
• Paid sabbaticals as a loyalty reward
• Pension scheme and employee assistance programme
• Discounts across travel, retail, fitness and entertainment