Assistant Property Manager

CBRE; Phoenix (AZ); On-site; USD 50,000 - 70,000; Full time

Job summary

CBRE in Phoenix is seeking an Assistant Property Manager to support a single property or portfolio of commercial, industrial or retail assets, including marketing, operations and financial activities.

You will respond to tenant needs, coordinate inspections, manage vendor invoices, and assist with tenant billings and move-ins/move-outs, while adhering to CBRE policies and standards.

Qualifications

• Have some knowledge of standard principles with limited practical experience in applying them.

Responsibilities

• Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly.
• Assist in performing periodic regular property inspections.
• Review and approve vendor invoices for payment in line with CBRE policies and approvals.
• Assign Purchase Orders per CBRE policies and PM approval matrix.
• Assist with accurate tenant billings.
• Coordinate tenant move-ins and move-outs, and walks-through with tenants.
• Prepare timely, accurate, and complete reports.
• Assist in entering budget data and researching budget line items.
• Capture preliminary data for accounts receivable aging reports.
• Lead by example and model CBRE RISE values.
• Work within standardized procedures to meet deadlines.
• Review Certificates of Insurance documents for vendors and tenants.

Job description

About The Role:

As a CBRE Assistant Property Manager, you will support the higher staff in leading all aspects of a single property or portfolio of commercial, industrial or retail properties including marketing, operations, and financial activities.

This job is within the Property Management job function. They are responsible for operating buildings on behalf of a client or group.

What You'll Do:

• Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly. Ensure that services are provided in alignment with policies, procedures, regulations and contractual obligations and standards.
• Assist in performing periodic regular property inspections. Recommend alterations, maintenance and reconditioning as necessary.
• Review and recommend approvals to Associate Property Manager or higher staff for accurate payment of vendor invoices on behalf of the property owner in compliance with the management agreement, CBRE policies and PM approval authorization matrix.
• Responsible for assignment of Purchase Orders per CBRE Policies and PM approval authorization matrix.
• Assist with the preparation of accurate tenant billings.
• Assist in coordinating tenant move-ins and move-outs, and "walks-through" spaces with tenants and tenant improvement department.
• Assist in preparing and delivering timely, accurate, and complete reports.
• May assist in producing research data on budget line items or entering budget data provided by manager into budget reports.
• May capture and confirm preliminary data for accounts receivable aging reports
• Performs other duties as assigned.
• Have some knowledge of standard principles with limited practical experience in applying them.
• Lead by example and model behaviors that are consistent with CBRE RISE values.
• Impact the quality of own work.
• Work within standardized procedures and practices to achieve objectives and meet deadlines.
• Exchange straightforward information, ask questions and check for understanding.
• Review and track compliance of Certificates of Insurance documents for vendors and tenants under coverage requirements.