Assistant Property Manager

CBRE Group, Inc.; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

CBRE Group, Inc. is seeking an Assistant Property Manager to support a property or portfolio across commercial spaces. You will assist in operations, marketing, and financial activities, coordinating with building staff to resolve tenant needs and maintain service levels.

The role involves inspections, vendor invoicing approvals, PO assignment, tenant billings, move-ins/outs, and producing timely reports. Our team emphasizes CBRE RISE values and adherence to procedures.

Qualifications

• Have some knowledge of standard principles with limited practical experience in applying them.

Responsibilities

• Respond to tenant needs, ensuring administrative and building staff resolve problems promptly and services meet policies and standards.
• Assist in performing periodic property inspections and recommend alterations and maintenance as needed.
• Review and recommend approvals for vendor invoices under CBRE policies and PM approval matrix.
• Assign Purchase Orders per CBRE policies and PM approval matrix.
• Assist with preparation of accurate tenant billings.
• Coordinate tenant move-ins/move-outs and walks-throughs with tenants and tenant improvement department.
• Prepare and deliver timely, accurate, and complete reports.
• May assist in producing research data for budget items or entering budget data into reports.
• May capture preliminary data for accounts receivable aging reports.

Job description

About The Role:

As a CBRE Assistant Property Manager, you will support the higher staff in leading all aspects of a single property or portfolio of commercial, industrial or retail properties including marketing, operations, and financial activities.

This job is within the Property Management job function. They are responsible for operating buildings on behalf of a client or group.

What You’ll Do:

• Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly. Ensure that services are provided in alignment with policies, procedures, regulations and contractual obligations and standards.
• Assist in performing periodic regular property inspections. Recommend alterations, maintenance and reconditioning as necessary.
• Review and recommend approvals to Associate Property Manager or higher staff for accurate payment of vendor invoices on behalf of the property owner in compliance with the management agreement, CBRE policies and PM approval authorization matrix.
• Responsible for assignment of Purchase Orders per CBRE Policies and PM approval authorization matrix.
• Assist with the preparation of accurate tenant billings.
• Assist in coordinating tenant move-ins and move-outs, and "walks-through" spaces with tenants and tenant improvement department.
• Assist in preparing and delivering timely, accurate, and complete reports.
• May assist in producing research data on budget line items or entering budget data provided by manager into budget reports.
• May capture and confirm preliminary data for accounts receivable aging reports
• Performs other duties as assigned.
• Have some knowledge of standard principles with limited practical experience in applying them.
• Lead by example and model behaviors that are consistent with CBRE RISE values.
• Impact the quality of own work.
• Work within standardized procedures and practices to achieve objectives and meet deadlines.
• Exchange straightforward information, ask questions and check for understanding.
• Review and track compliance of Certificates of Insurance documents for vendors and tenants under coverage requirements.