Assistant Property Manager

CBRE Group, Inc.; Oak Brook (IL); On-site; USD 42,000 - 66,000; Full time

Job summary

CBRE Group, Inc. is seeking an Assistant Property Manager to support the Property Manager in managing a portfolio of industrial properties around Oak Brook, IL. The role involves coordinating tenant needs, inspections, and financial activities to ensure smooth operations.

Onsite in Oak Brook, the position requires regular local travel to properties, meetings with tenants and vendors, and timely reporting. You will work within CBRE policies to deliver reliable service and value for clients.

Responsibilities

• Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly. Ensure that services are provided in compliance with policies, procedures, regulations and contractual obligations and standards.
• Maintain property records in an organized and up-to-date manner.
• Interact with tenants via phone, email, and in-person.
• Assist in performing periodic regular property inspections. Recommend alterations, maintenance and reconditioning as necessary.
• Review and recommend approvals to Property Manager or higher staff for accurate payment of vendor invoices on behalf of the property owner in compliance with the management agreement, CBRE policies and PM approval authorization matrix.
• Responsible for assignment of Purchase Orders per CBRE Policies and PM approval authorization matrix.
• Assist with the preparation of accurate tenant billings.
• Assist in coordinating tenant move-ins and move-outs, and "walks-through" spaces with tenants and tenant improvement department.
• Assist in preparing and delivering timely, accurate, and complete reports.
• May assist in producing research data on budget line items or entering budget data provided by manager into budget reports.
• May gather and confirm preliminary data for accounts receivable aging reports.
• Have some knowledge of standard principles with limited practical experience in applying them.
• Lead by example and model behaviors that are consistent with CBRE RISE values.
• Impact the quality of own work.
• Work within standardized procedures and practices to achieve objectives and meet deadlines.
• Exchange straightforward information, ask questions and check for understanding.
• Performs other duties as assigned.

Job description

About the Role:

As a CBRE Assistant Property Manager, you will support the Property Manager or higher staff in managing all aspects of a portfolio of industrial properties in and around Oak Brook, including marketing, operations, and financial activities.

This job is part of the Property Management job function. They are responsible for operating buildings on behalf of a client or group.

• The role is onsite in Oak Brook, IL USA.
• It requires local travel on a regular basis to visit and manage assigned properties, conduct site inspections, meet with tenants and vendors, and support operational needs across the portfolio.

What You’ll Do:

• Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly. Ensure that services are provided in compliance with policies, procedures, regulations and contractual obligations and standards.
• Maintain property records in an organized and up-to-date manner.
• Interact with tenants via phone, email, and in-person.
• Assist in performing periodic regular property inspections. Recommend alterations, maintenance and reconditioning as necessary.
• Review and recommend approvals to Property Manager or higher staff for accurate payment of vendor invoices on behalf of the property owner in compliance with the management agreement, CBRE policies and PM approval authorization matrix.
• Responsible for assignment of Purchase Orders per CBRE Policies and PM approval authorization matrix.
• Assist with the preparation of accurate tenant billings.
• Assist in coordinating tenant move-ins and move-outs, and "walks-through" spaces with tenants and tenant improvement department.
• Assist in preparing and delivering timely, accurate, and complete reports.
• May assist in producing research data on budget line items or entering budget data provided by manager into budget reports.
• May gather and confirm preliminary data for accounts receivable aging reports.
• Have some knowledge of standard principles with limited practical experience in applying them.
• Lead by example and model behaviors that are consistent with CBRE RISE values.
• Impact the quality of own work.
• Work within standardized procedures and practices to achieve objectives and meet deadlines.
• Exchange straightforward information, ask questions and check for understanding.
• Performs other duties as assigned.