Associate Property Manager

CBRE Group, Inc.; Los Angeles (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

CBRE Group, Inc. is seeking an Associate Property Manager to support the Property Manager in overseeing a Class-A office property in Los Angeles.

You’ll coordinate vendor services, respond to tenant needs, administer budgets, prepare financial reports, maintain lease records to meet client objectives and CBRE policies. You’ll also help with market analyses, rent collection, and monthly variance reporting to ensure accurate forecasting. This role emphasizes teamwork and CBRE RISE values.

Responsibilities

• Respond to tenant needs and supervise staff to resolve problems promptly.
• Inspect property regularly and approve alterations, maintenance and reconditioning as needed.
• Approve and pay vendor invoices in compliance with CBRE policies.
• Prepare and approve tenant billings and manage lease administration.
• Market the property to prospective tenants and coordinate moves and space showings.
• Prepare reports for owners and manage budgets and forecasts.

Job description

About the Role:

As a CBRE Associate Property Manager, you are responsible to work with the Property Manager or higher staff in managing all aspects of a Class-A commercial office property, including marketing, operations, and financial activities in accordance with the real estate management agreements and CBRE policies.

This job is part of the Property Management job function. They are responsible for operating buildings on behalf of a client or group.

What You’ll Do:

• Use independent discretion, respond to tenant needs ensuring that administrative and building technical staff resolve problems promptly and/or contracts for vendor services as required. Ensure that services are provided in compliance with policies, procedures, regulations and contractual obligations and standards.
• Perform periodic regular property inspections. Based on independent review and assessment, recommend to clients and/or approve on client's behalf the alterations, maintenance and reconditioning as necessary. Contract for and supervise vendor services as required.
• Manage and give approvals for accurate payment of vendor invoices on behalf of the property owner in compliance with the management agreement and CBRE policies
• Manage the preparation of and give approvals on accurate tenant billings.
• At owner's discretion, market the property, showing space to prospective tenants. Coordinate tenant move-ins and move-outs, and "walks-through" spaces with tenants and tenant improvement department.
• Act as key contact with property owners to ensure that objectives as being met. Prepare and deliver timely, accurate and complete reports.
• Manage lease administration activities, including preparing and maintaining lease abstracts, tracking letters of credit, and ensuring key lease requirements, deadlines, and documentation are accurately recorded and maintained.
• Develop and manage annual operating and capital budgets, prepare forecasts and monthly financial reports, including accruals, and budget variances.
• Collect rent and pay expenses in compliance with lease terms. Obtain account receivable aging reports and independently initiate procedures to address tenant delinquencies. Prepare all required legal notices. Recommend and coordinate legal action as necessary.
• Develop business relationships through membership and participation in professional, industry/trade and civic organizations.
• Execute all areas defined as part of the Property Manager job description duties in the absence of the Property Manager.
• Apply general knowledge of standard principles and techniques/procedures to accomplish assigned tasks and solve routine problems.
• Have a broad knowledge of own job discipline and some knowledge of several job disciplines within the function.
• Lead by example and model behaviors that are consistent with CBRE RISE values. May convince to reach an agreement.
• Impact the quality of own work and the work of others on the team.
• Work primarily within standardized procedures and practices to achieve objectives and meet deadlines.
• Explain complex information to others in straightforward situations.