Assistant Property Manager

Housing Authority Of Greenville; Nicholtown (SC); On-site; USD 32,000 - 42,000; Full time

Job summary

Housing Authority Of Greenville is seeking an Administrative Support Specialist to assist the Property Manager with day-to-day tasks supporting residents and applicants. Responsibilities include processing applications and eligibility verifications, maintaining waitlists, coordinating inspections, and performing routine clerical duties to ensure compliance with LIHTC and Tenant Selection Plans.

A 3-year background in property management support is preferred; LIHTC certification and PM license

Qualifications

• High School Diploma or GED required.
• Minimum of three (3) years providing administrative support to property management or related field.
• LIHTC certification from a nationally recognized agency required.
• Must possess current PM license or obtain within 6 months of hire.
• Must have valid driver’s license and ability to be insurable for business-related travel.

Responsibilities

• Assist customer service to applicants/residents; handle inquiries and calls regarding program information.
• Coordinate pre- and full-eligibility applications including background and income verifications.
• Input and update data into the database; assist with annual recertifications.
• Review annual recertification and interim paperwork for completeness; support Compliance.

Skills

Customer service

Administrative support

Data entry

Communication skills

Education

High School Diploma or GED

LIHTC certification

PM license

Job description

The primary purpose of this position is to provide support to the Property Manager by performing a

variety of tasks pertaining to the day-to-day business of Greenville Housing Authority operated

properties. The incumbent mails out and receives applications/annuals, verifies information,

assists in determining initial eligibility and continued eligibility and assist with providing

additional services as needed to assist Property Manager and families of assisted properties.

All activities must support The Greenville Housing Authority’s(“TGHA” or “Authority”) mission,

strategic goals, and objectives.

Essential Duties and Responsibilities

The position duties and responsibilities listed below describe the general nature and scope of

work. Other responsibilities, duties, and skills may be required and assigned, as needed.

• Assists with customer service to applicants/residents, answering incoming calls, returning calls and responding to inquiries regarding program information
• Assists with coordination of pre- and full- eligibility applications including, but not limited to, criminal background and credit screening and income verifications, determining applicant eligibility in accordance with TGHA Tenant Selection Plan and federal regulatory requirements
• Assists in applications and verifications for completeness and inputting/updating data into the database system
• Assists with annual recertifications within TGHA timeframe guidelines
• Review incoming annual recertification and interim paperwork for completeness prior to submission to Compliance for approval
• Retrieves mail daily from property management mailbox and drop-box
• Pull annual criminal screening for all adult household members
• Assists with maintaining the waitlist for properties and purging of waitlists
• Assists/accompanies Property Manager for quarterly inspections
• Issues Lease Violations with approval from Property Manager
• Completes move-out inspections, recording all damages and other charges
• Assists with administrative duties as required/requested
• Performs routine clerical duties as needed, including but not limited to typing correspondence, records, forms, reports, copying and sending documents for scanning to files, entering data into computer, replying to emails, answering the telephone, etc.
• Completes other related duties as assigned.

Education and/or Experience

High School Diploma or GED and a minimum of three (3) years of experience providing administrative support to property management or a similar field such as a social service organization.

Must possess LIHTC certification from a nationally recognized agency.

Must possess current PM license or have the ability to obtain PM license within 6 months of hire.

This position will require driving for business purposes periodically. The incumbent is required to possess a valid driver’s license and must have the ability to be insurable under TGHA’s automobile