Assistant Property Manager

Newmark; Oakland (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Parental leave

Healthcare benefits

Back-up care program

Paid time off

Education reimbursement

Referral program

Networking opportunities

Job summary

Newmark is seeking an Assistant Property Manager in Oakland to support day-to-day administration and implementation of property policies and programs. You will focus on tenant satisfaction, maintain property standards, and coordinate with senior staff to maximize property value.

Responsibilities include coordinating maintenance, responding to tenant needs, negotiating vendor contracts, assisting in budgeting, and handling leases and financial records. 2+ years in property management preferred.

Qualifications

• Bachelor’s degree or equivalent work experience.
• Minimum of 2 years property/facilities management experience.
• Experience in business/office administration.
• Ability to handle property administration in the absence of the Property Manager.
• Strong written and verbal communications skills.
• Computer proficiency with MS Word, Excel and PowerPoint; ability to learn new software.

Responsibilities

• Coordinate maintenance programs for interior and exterior conditions and appearance.
• Respond promptly to tenant requests and manage communications.
• Assist in vendor selection, contract negotiations, and monitor vendor performance.
• Contribute to strategic property plan and budget under the Property Manager.
• Assist in data collection and reporting for management objectives.
• Administer leases to ensure compliance and assist with escalations and rent collection.
• Assist in day-to-day financial management: AR, AP, and records.

Skills

Communication skills

MS Word

Excel

PowerPoint

Verbal/written communication

Administrative experience

Education

Bachelor’s degree or equivalent

Real estate license (where required)

Tools

MS Word

Excel

PowerPoint

Job description

Responsible for the day-to-day administration and implementation of those policies, procedures and programs that will assure a well-managed and well-maintained property.This includes but is not limited to, placing maximum emphasis on positive response to the concerns and needs of the tenants, and on increasing the value of the property being managed, in coordination and conjunction with the Owner’s goals and objectives.The Assistant Property Manager will be assigned to specified action areas at the discretion of the Property Manager and/or Sr. Property Manager, so as to best meet the needs of the property.

Responsibilities

• May coordinate maintenance programs relating to the interior and exterior conditions and appearance of the assigned property
• Responsible for prompt and positive response to requests from property tenants, for the implementation of ongoing contact programs, to constantly assess tenant needs and to assure problems are being solved promptly, and to the mutual benefit of the tenant and the properties
• May be engaged in the selection of contract services, vendor negotiations for service agreements, and day-to-day monitoring of vendor performance to assure full compliance with standards established within the respective service agreements
• May participate in the development and administration of the strategic property plan and budget for the property.May be involved in, under the direction of the Property Manager, activities within the parameters of the approved business plan and budget
• May assist in the collection, analysis and reporting of data required to provide accurate and current assessments of property management objectives
• Involved in the administration of all tenant leases to assure full compliance with lease provisions.May also participate in the timely determination of escalations, timely collection of all rents, and for participating in appropriate action to lease available space within the buildings
• Shall participate in the day-to-day financial management of the properties with specific attention to accounts receivable, collection activities, maintenance of accounts payable on a current basis (taking advantage of discounts wherever possible), and the maintenance of all necessary financial records and files in an accurate and timely manner
• May handle tenant requests and dispatch work orders
• May perform other duties as assigned

Other Job Functions

Participate in various meetings and training activities as designated by the Property Manager and/or higher level management

Benefits and Perks

• Industry leading Parental Leave Policy (up to 16 weeks)
• Generous healthcare
• Bright Horizons back-up care program
• Generous paid time off
• Education reimbursement
• Referral Program
• Opportunities to network and connect

Benefits/perks listed may vary depending on the nature of your employment with Newmark and the job location.

Working Conditions

Normal working conditions with the absence of disagreeable elements.

The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package, this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).

Note

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

Qualifications

Skills, Education and Experience

• Bachelor’s degree or equivalent work experience
• Minimum of 2 years previous property/facilities management experience
• Experience in and working knowledge of business/office administration
• Ability to handle general administration of the property in the absence of the Property Manager, or when otherwise called upon
• Strong written and verbal communications skills, with ability to produce communications and other materials that are effective and of a professional nature
• Computer proficiency with strong knowledge of MS Word, Excel and Power Point.Ability to learn new and business specific, software programs as needed
• A valid real estate license is required in states where work is performed.