Assistant Property Manager

Glidewell Laboratories; Irvine (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading company in property management is seeking an experienced Property Manager to oversee a diverse portfolio. The role involves managing tenant relations, coordinating maintenance requests, and ensuring all properties comply with regulations. Ideal candidates will have a High School diploma, at least two years of Class A Office Property Management experience, and proficiency in effective communication.

Qualifications

• Minimum two (2) years of Class A Office Property Management Experience is essential.
• California Real Estate Salesperson License preferred.
• ACoM certification is a plus.

Responsibilities

• Handle day-to-day management of properties including maintenance and tenant requests.
• Conduct property inspections and ensure upkeep and compliance.
• Prepare property and tenant files including leases and insurances.

Skills

Communication

Conflict Resolution

Tenant Engagement

Maintenance Oversight

Education

High School Diploma

Job description

Essential Functions:

• Supports day-to-day oversight, maintenance, service, and management of all properties within portfolio including but not limited to commercial, residential, international, and/or domestic properties/assets.
• Serves as a primary contact for tenant maintenance requests and coordination.
• Evaluates maintenance requests and convert approved request into work orders. Ensure work orders are being completed in a timely manner and that KPI metrics are being met.
• Conducts weekly property walks to monitor and ensure all interior and exterior aspects of properties are maintained, up to code, and services are coordinated as needed.
• Prepares and maintains property and tenant files which include leases, abstracts, insurances, critical correspondence, and other related contracts. Coordinates with 3^rd party firms to ensure accurate tenant information is transferred.
• Maintains property certification and inspection tracking including but not limited to fire life safety equipment, HVAC, backflows, critical equipment, etc.
• Develops and maintains positive relationships with tenants through effective communication, conflict resolutions, and proactive tenant engagement.
• Assist with rent collection, rent notices, tracking payments, and pursuing delinquent accounts.
• Ensures tenant and vendor certificates of insurances are current and up to date.
• Generates and broadcasts tenant notices regarding shutdowns, outages, building announcements, etc.
• Collaborates and coordinates with Construction team on tenant improvement projects.
• Assist with monitoring controlled property expenses and ensuring adherence to property budget.
• Obtains and coordinates bid proposals and/or service contracts from third party vendors. Oversees all third-party vendors who provide contracted services.
• Prepare purchase orders and invoices for all reconcilable services and supplies.
• Ensure invoices are processed with accounting with appropriate back-up documents and according to established procedures.
• Performs other related duties and projects as business needs require at direction of management.

Education and Experience:

• High School Diploma.
• Minimum two (2) years of Class A Office Property Management Experience

Special Requirements/Certification:

• California Real Estate Salesperson License, preferred
• Accredited Commercial Manager (ACoM), plus

Pay range: $26.06-$35.00/hr.