Assistant Property Manager

PacificWest Asset Management Corporation; Costa Mesa (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

A leading company in commercial property management is seeking a Director of Operations to manage a Class A retail portfolio in Southern California. The ideal candidate will have at least 2 years of experience in commercial property management, particularly with retail properties, and will be proficient in Microsoft Office and accounting software like MRI or Yardi. This role requires strong organizational skills and the ability to work independently while supporting the management team.

Benefits

401(k)

Flexible Spending Account (FSA)

Health Insurance

Life Insurance

Paid Time Off

Vision Insurance

Company-hosted team events

Qualifications

• 2+ years in commercial property management, retail properties preferred.
• Able to learn other software quickly.
• Experience with vendor contract/service management.

Responsibilities

• Assist with managing a Class A retail portfolio.
• Calculate rent increases and process work orders.
• Prepare monthly financial reports and collect gross sales.

Skills

Proficient in Microsoft Office

Strong in math

Written communication skills

Detail-oriented

Highly organized

Tools

MRI accounting software

Yardi accounting software

Job description

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Director of Operations at PacificWest Asset Management Corporation

PacificWest is seeking a new team member with at least 2 years prior experience as an Assistant to a Commercial Property Manager, with retail property experience, to assist with managing a Class A retail portfolio in south Orange County and San Diego.

We love technology and efficiency at PacificWest, so someone who embraces these is imperative. We are also specifically looking for a self-starter – someone who can work independently, yet who enjoys learning from and taking direction from their supervising manager.

Duties include administrative support, calculating rent increases, processing work orders, answering tenant calls/emails, vendor contract/service management, rent collections, invoice coding, lease abstracting, collecting gross sales and calculating percentage rent, preparing monthly financial reports, and related duties.

About PacificWest...

Pacific West Asset Management Corporation is a 34-year-old, third-party commercial property management firm. Our portfolio spans 12 million square feet of retail, office, and industrial property throughout Southern California's six counties. Our 50 experienced and dedicated team members are key to our success and we were voted a Top Workplace in Orange County for 2022 and 2024.

Our focus is on property owners—individual investors, families, partnerships—with long-term ownership plans. Our stability and differentiation come from our experience, technology, and risk management programs, refined over two decades to protect and increase asset value and reduce operating costs.

Clients rely on us to "think like the owner." We strive to increase our clients’ bottom line through cost savings and efficiency improvements. We are proactive and hands-on.

Our clients enjoy personal relationships with knowledgeable, reliable managers and accountants. They can always reach a live person for information.

Our actions are guided by core values: Every Day Starts with a Huddle & A Game Plan, We Do The Right Thing: Period, We Give Fanatical Attention to Detail, Technology & Efficiency Excite Us!, We Own It!, and We are Family Focused.

Candidates must be:

• Proficient in Microsoft Office
• Experienced in MRI or Yardi accounting software
• Able to learn other software quickly
• Strong in math and written communication skills
• Detail-oriented, highly organized, and able to work in a fast-paced environment without errors

With your resume, please submit:

1. A cover letter describing your skills, commercial portfolio experience, and why you're an ideal candidate
2. Salary expectations

Experience: 2+ years in commercial property management, retail properties preferred.

Compensation: Competitive salary based on experience.

Employment Type: Full-Time, Non-Exempt

• 401(k)
• Flexible Spending Account (FSA)
• Health Insurance
• Life Insurance
• Paid Time Off
• Vision Insurance
• Company-hosted team events

Seniority Level

• Entry Level

Job Function

• Sales and Management

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