Assistant Property Manager

Broad Management Group LLC; Gainesville (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Broad Management Group LLC is seeking an Assistant Property Manager in Gainesville, FL, to support the property manager in daily operations of a multi-family property. You will handle tenant relations, leasing tasks, rent coordination, and maintenance scheduling, ensuring smooth property management.

The role emphasizes strong communication, organization, and knowledge of leasing regulations. This is an in-person, full-time position with standard 8-hour shifts and a uniform policy.

Qualifications

• Experience in property management, leasing, or real estate administration.
• Strong communication, interpersonal, and customer service skills.
• Detail-oriented with excellent organizational and time-management abilities.
• Knowledge of landlord-tenant laws and Fair Housing regulations.

Responsibilities

• Assist the property manager in day-to-day operations, including tenant relations, leasing, maintenance, and administrative tasks.
• Respond promptly to tenant inquiries, concerns, and requests with professional service.
• Assist with leasing processes: show units, conduct screenings, prepare leases per policy.
• Coordinate move-ins/outs, inspections, and documentation of conditions.

Skills

Customer service

Tenant relations

Communication

Organizational skills

Time management

Property management software

Education

Real estate license or certification

Tools

Microsoft Office Suite

Property management software

Job description

Description

The Assistant Property Manager plays a key role in supporting the property manager in overseeing the daily operations and management of a multi-family property. This position involves assisting with administrative tasks, tenant relations, leasing activities, and maintenance coordination to ensure the smooth and efficient operation of the property.

Requirements

• Assist the property manager in overseeing the day-to-day operations of the property, including tenant relations, leasing, maintenance, and administrative tasks.
• Respond promptly to tenant inquiries, concerns, and requests, providing excellent customer service and resolving issues in a timely and professional manner.
• Assist with the leasing process, including showing available units to prospective tenants, conducting screenings, and preparing lease agreements in accordance with company policies and regulations.
• Coordinate move-in and move-out processes, conducting property inspections, documenting conditions, and ensuring smooth transitions for tenants.
• Assist with rent collection and delinquency management, following up with tenants on overdue payments and implementing appropriate procedures as necessary.
• Collaborate with maintenance staff and contractors to schedule and oversee property repairs, preventive maintenance, and renovations, ensuring the property is wellmaintained and in compliance with safety regulations.
• Assist in maintaining accurate records of property expenses, income, leasing activity, and maintenance work orders.
• Assist in conducting regular property inspections to identify maintenance issues, safety hazards, and areas for improvement.
• Assist in implementing and enforcing property policies, rules, and regulations, ensuring compliance with lease agreements and legal requirements.
• Assist in coordinating with vendors, suppliers, and service providers to obtain competitive bids and ensure quality services are delivered.
• Stay updated on industry trends, market conditions, and legal requirements related to property management.

Qualifications

• Previous experience in property management, leasing, or real estate administration.
• Strong communication, interpersonal, and customer service skills.
• Detail-oriented with excellent organizational and time management abilities.
• Proficiency in Microsoft Office Suite and property management software.
• Knowledge of landlord-tenant laws, Fair Housing regulations, and property management best practices.
• Ability to work effectively both independently and as part of a team.
• Strong problem-solving skills and ability to handle multiple tasks and priorities simultaneously.
• Real estate license or certification (preferred but not required).

• Compensation: Competitive salary and generous benefits package
• Job Type: Full-time
• Schedule: 8 hour shift
• Experience: Assistant Property Manager: 2 years (Required)
• Work Location: In person
• This position requires Broad Management uniform to be worn

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