Assistant Property Manager

Coastal Ridge Real Estate; Dayton (OH); On-site; USD 42,000 - 60,000; Full time

Job summary

Coastal Ridge Real Estate is seeking an Assistant Property Manager to support leasing production and over see applications, with a focus on resident experience in Dayton, OH. You will help manage tours, renewals, and vendor payments while maintaining strong cash flow.

This full-time, non-exempt role reports to the Property Manager and requires leasing and sales experience, familiarity with multifamily housing, and proficiency with Entrata/OneSite. A proactive team player is essential.

Qualifications

• High school diploma or equivalent; Bachelor's degree preferred.
• Experience in leasing and sales required; Leasing Manager a plus.
• Familiarity with multifamily housing strongly preferred.
• Proficient with property management software (OneSite/Entrata/RealPage) and Excel.

Responsibilities

• Contribute to leasing process from lead to lease closure; follow up on prospects.
• Greet prospects, conduct tours, oversee applications and screening.
• Support renewals and resident relations to maximize retention.
• Maintain clubhouse, model units, and tour routes to high standards.
• Assist with financial reporting and posting of payments; manage delinquencies.
• Serve as acting Property Manager in absence; support marketing efforts.

Skills

Leasing

Sales

Customer service

Emergency duties

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

OneSite

Entrata

RealPage

Excel

Job description

As the Assistant Property Manager, you’ll act as second in command at your assigned community, contributing to leasing production and ensuring the property operates at peak performance. You’ll play a key role in team collaboration, financial oversight, and exceptional resident experiences. This full-time, non-exempt position reports to the Property Manager.

Where You’ll Work:

The Flight at Dayton is the newest off-campus apartment community located in Dayton, OH, near Miami Valley Hospital. You will find many layout options across studio, 1, 2, 3, and 4-bedroom floor plans, perfect for students and young professionals. Our luxury, fully furnished apartments feature a gourmet kitchen with an island, in-unit washer & dryer, stainless steel appliances, high-speed Wi-Fi, and plenty more!

What You’ll Own:

• Contribute to all aspects of the leasing process to meet and exceed individual and team goals. This includes:
  • Ensuring leads are entered into Entrata, contacted, and followed up on.
  • Greeting prospects, conducting tours, closing leases, and overseeing the application and screening processes.
  • Monitoring and participating in resident renewal efforts.
  • Maintaining the clubhouse, model units, and tour routes to exceptional standards.
• Develop a deep understanding of the property’s features and market positioning to communicate its value effectively while addressing common objections.
• Guide and support the leasing team to empower success by setting clear expectations and providing the tools and resources needed to achieve leasing and marketing objectives.
• Monitor the competitive landscape by regularly shopping competitors and updating records of market offerings.
• Foster exceptional service by addressing escalated resident concerns with professionalism and care.
• Support marketing efforts and resident events to attract prospects and retain current residents.
• Ensure timely collection and accurate posting of rental and vendor payments to maintain strong cash flow and financial performance.
• Address delinquent accounts by preparing late notices, contacting residents and guarantors, and filing evictions when necessary.
• Assist the Property Manager with financial reporting, including weekly and monthly reports, and closing financial books.
• Serve as acting Property Manager in their absence, ensuring adherence to company policies and property guidelines.
• Perform other duties as assigned.

What You’ll Bring:

• High school diploma or equivalent required; Bachelor’s degree preferred.
• Willingness to obtain all licenses and/or certifications required by State or Local jurisdictions including but not limited to PA, IL, NJ and IA.
• Previous experience in leasing and sales required, with Leasing Manager experience preferred.
• Familiarity with multifamily conventional or student housing strongly preferred.
• Proficiency in property management software such as OneSite, Entrata, or other RealPage products preferred.
• Intermediate knowledge of Microsoft Office, especially Excel, is desirable.
• Ability to participate in emergency duties as needed.

Our Company:

Built on the foundation of over 20 years of friendships, Coastal Ridge is a vertically integrated multifamily real estate operator, investor, and developer whose unique approach successfully combines data and experience. Supported by over 900 real estate professionals with deep sector expertise, we have quickly grown into a leader in the multifamily industry. Our values are based on relationships and driven by honesty, integrity, and trust.

What You’ll Get:

As a Coastal Ridge Real Estate associate, you’ll be eligible to participate in a variety of benefit programs designed to fit you and your lifestyle. We are committed to providing competitive and comprehensive benefits that align with our culture and the needs of our associates.

Coastal Ridge is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.