Assistant Property Manager

Fidelis Realty Partners Ltd.; Dallas (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

Fidelis Realty Partners Ltd. is seeking an Assistant Property Manager in Dallas, TX. The role supports property management duties, oversees tenant relations, and aids in financial reporting and budgeting.

The position emphasizes attention to lease terms, operating costs, and service coordination with vendors and staff. Qualified candidates typically have 3+ years in real estate property management, strong communication skills, and proficiency with Microsoft Office and Yardi.

Qualifications

• 3+ years of real estate PM or related experience.
• Proficiency in Microsoft Office Suite.
• Basic understanding of Yardi and bookkeeping programs.
• Working knowledge of lease terms, operating costs, and budgeting.

Responsibilities

• Assist Property Manager in daily property operations.
• Prepare portions of monthly financial reports and rent rolls.
• Coordinate with tenants, vendors, and building staff.
• Monitor delinquencies and assist with lease administration.

Skills

Customer service

Communication

Independence

Teamwork

Education

Bachelor's degree in BA or related discipline

Tools

Yardi

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Assistant Property Manager

Property Management Full Time Clerical Dallas, TX, US

2 days ago Requisition ID: 1036

Position Purpose

Responsible to work with Property Manager in the management of a property (or group of properties) inaccordance with the terms of the property's management agreement. Demonstrate regular use of judgement and discretion to problem solve and/or resolve issues,-serve as tenant liaison for the properties, and maintain a high level of tenant satisfaction. Scope of authority and duties are dependent on the type, size, and complexity of the properties managed.

Duties: APM may be responsible for one or more of the following:

• Execute all areas defined as part of the PM job description, in the absence of the Property Manager.
• Maydirectly or indirectlysupervise individuals, staff, security, and other vendors relied upon tomanage the buildings within the property
• Managethepreparationofandgiveapprovalonaccuratetenantbillings;useofYardiaplus
• Under the direction of the PM, follow up on all delinquencies, utilizing Fidelis - directed policies
• Obtain aging report for PM and deliver standard correspondence to address tenant delinquencies, includingsending default letters and other notices ofthis type
• Prepare portions of the monthly financial reports
• Code and submit invoices for payment through Yardi based system
• Prepare aspects of annual budgets to include preparation operating expense reconciliations
• Regularly inspect properties to ensure a high level of maintenance, regularly interfacing with internalstaff and vendorsto maintain heiststandards.
• Participate in performance oversight of all service contractors who perform work on properties
• Document and prepare the monthly Certificates of Insurance report summary for all properties
• Prepare messages notifying Lease admin of terms in lease for entering into Yardi
• Prepare monthly rent roll for PM to review
• Oversee tenant requests for service, to include obtaining estimates, providing proposals, submitting workorders,and invoicingtenants
• Coordinate with building tech's and or direct vendors as requested
• Coordinate tenant events, Fire/Life Safety procedures, and move-ins/move-outs
• Ensure all property files are prepared and maintained in orderly, logical manner, including leases andcontracts
• Maintain all Tenant and Service Contractor insurance certificates ensuring that insurance criteria in lease and service contract is met Notify tenants/contractors if they do not meet the criteria with follow up until accurate certificate is received.
• Maintain TenantSalesworkbook;notifyTenantsifsalesarenotreceivedasrequiredinthelease
• Maintain Tenant Contact info; updating information for specific properties as notices are received.
• Contribute toward overall office operational needs by helping toprovide phone coverage;orderingsupplies, etc
• Be able to communicate effectively with Principals and Partners with Fidelis
• Bachelor Degree in BA or related discipline not required but encouraged
• 3+ years of real estate PM or related experience
• Or any similar combination of education and experience
• Working knowledge of lease terms and understanding of lease terms, operating costs, and budgeting and related
• Proficiency in Microsoft Office Suite
• Basic understanding of computer software programs and bookkeeping programs such as Yardi
• Basic understanding of the reconciliation process for CAM, Tax, and Insurance
• Demonstrated initiative and sense of urgency in daily duties by meeting or improving upondeadlines
• Proven record of providing excellent internal and external customer service
• Excellentoralandwrittencommunicationskills
• Ability to work independently as a productive member of a team

We are an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. Additionally, Fidelis participates in the E‑Verify program to verify the employment eligibility of all newly hired employees, as required by law.