Assistant Property Manager

Cushman & Wakefield; Boston (MA); On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking an Assistant Property Manager to support property operations and foster positive relationships with tenants. In this dynamic role, you will assist with lease administration, manage property files, and provide essential administrative support. Your organizational skills and customer service focus will be vital in ensuring smooth operations and tenant satisfaction. This position offers an exciting opportunity to grow within the property management field while working in a professional office environment. If you are proactive, detail-oriented, and ready to make an impact, this role is perfect for you.

Qualifications

• 1+ year of property management or related experience required.
• Proficiency in Microsoft Office is essential.

Responsibilities

• Assist in lease administration and maintain organized property files.
• Provide administrative support and coordinate tenant move-ins and move-outs.
• Prepare bid proposals and oversee performance of service contractors.

Skills

Customer Service Focus

Organization and Time Management

Effective Communication

Initiative and Multi-tasking

Sense of Urgency

Education

High school diploma/GED

Bachelor’s degree

Tools

Microsoft Office

Job description

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Job Description Summary

The Assistant Property Manager is responsible for assisting in all areas defined as a part of the Sr. Assistant Property Manager job description, as well as performing property administrator job duties if there is no property administrator role on the team. The Assistant Property Manager will ensure a high level of professionalism and foster positive relationships with tenants and clients.

Job Title

Assistant Property Manager

Responsibilities

• Provide administrative support including phone support, reports, filing, and correspondence. Coordinate office supplies in absence of a property administrator.
• Assist in lease administration, including abstracting leases and updating databases.
• Maintain organized property files, including leases and contracts.
• Prepare bid proposals and service contracts.
• Obtain and follow up on aging reports and delinquencies per policies.
• Process invoices with proper backup according to procedures.
• Coordinate tenant move-ins and move-outs, including furniture logistics.
• Oversee maintenance of work order and purchase order systems.
• Develop and maintain tenant service programs and ensure tenant data is current.
• Update office procedures in the Operations Manual.
• Ensure Certificates of Insurance are current for tenants and vendors.
• Review and approve staff hours, expense reports, and check requests.
• Process tenant bill-backs timely.
• Assist with budget preparation, financial reports, and bank deposits.
• Conduct property inspections with service providers.
• Oversee performance of service contractors.

Key Competencies

• Customer Service Focus
• Organization and Time Management
• Effective Communication
• Initiative and Multi-tasking
• Sense of Urgency

Education & Experience

• High school diploma/GED; Bachelor’s preferred
• At least 1 year of property management or related experience

Additional Qualifications

• Proficiency in Microsoft Office
• Proactive with deadlines and responsibilities

Work Environment & Physical Demands

Professional office setting; travel required between properties; physical ability to walk, stand, ascend stairs, and operate office equipment.

EEO & Accommodation

C&W provides equal employment opportunities and complies with ADAAA. Contact for accommodations: 1-888-365-5406 or [e-mail].