Assistant Property Manager

California Association of Community Managers; Menlo Park (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

California Association of Community Managers is seeking an Assistant Property Manager to support a Property Manager for a Class A Office portfolio in Menlo Park. The role focuses on tenant relations, file maintenance, and coordinating maintenance and events.

Ideal candidates have 2-3 years in commercial property management, a BA/BS preferred, and solid MS Office skills. The position offers training, a positive environment, and growth opportunities within the property management industry.

Qualifications

• 2-3 years of commercial property management experience.
• BA or BS degree preferred.
• Intermediate MS Office skills.

Responsibilities

• Answering phones and greeting incoming guests or tenants.
• Maintaining all files for tenants.
• Executing a variety of events at the property.
• Assisting with CAM reconciliations.
• Assisting tenants with specialty concierge services.
• Supporting Property Manager with various projects.
• Gathering certificates of insurance and business licenses.
• Assisting with budget preparation.
• Managing expiration dates for both certificates and license.
• Dispatching maintenance for tenant requests.
• Communicating with vendors and contractors.
• Maintaining vendor files.
• Receiving and coding incoming accounts payable.
• Scheduling meetings for Manager.
• Coordinating tenant appreciation days.
• Preparing correspondence and reports for Manager.
• Communicating with tenants about external improvements or cleaning schedules.
• Resolving customer/tenant questions or concerns.

Skills

Teamwork

Prioritization

Detail-oriented

Education

BA/BS preferred

Tools

MS Office

Job description

Do you have commercial property management experience and are looking to grow your career? Enjoy working with people and learning the operations of a business? THEN this is the job for YOU!! Bay Area based commercial property development and management company is looking to add an Assistant Property Manager to their Menlo Park portfolio. This company is extremely focused on providing a high quality of service to their tenants, as well as highly valuing their employees!! Company provides a positive work environment, thorough training, great benefits at a low cost, and opportunities for promotion to grow your career in the Property Management Industry!! This position will support a Property Manager for a Class A Office portfolio.

Responsibilities

• Answering phones and greeting incoming guests or tenants
• Maintaining all files for tenants
• Executing a variety of events at the property
• Assisting with CAM reconciliations
• Assisting tenants with specialty concierge services
• Supporting Property Manager with various projects
• Gathering certificates of insurance and business licenses
• Assisting with budget preparation
• Managing expiration dates for both certificates and license
• Dispatching maintenance for tenant requests
• Communicating with vendors and contractors
• Maintaining vendor files
• Receiving and coding incoming accounts payable
• Scheduling meetings for Manager
• Coordinating tenant appreciation days
• Preparing correspondence and reports for Manager
• Communicating with tenants about external improvements or cleaning schedules
• Resolving customer/tenant questions or concerns

Desired Skills

• Ability to work well with others
• Ability to prioritize
• Detailed

Required Skills

• BA or BS degree preferred
• Intermediate MS Office skills
• 2-3 years of commercial property management experience
• Commercial Property Management Experience a Plus