Assistant Property Manager

The Donohoe Companies, Inc.; Bethesda (MD); On-site; USD 65,000 - 95,000; Full time

Job summary

The Donohoe Companies, Inc. seeks an Assistant Property Manager to support the daily operations of a commercial property. You will assist in staff and vendor management, oversee maintenance, and help execute budgets and service plans.

This role requires at least two years in construction, facilities, or property management, excellent Excel skills, strong communication, and the ability to work independently or within a team at our Bethesda location.

Qualifications

• Minimum 2 years in construction, property, or facilities management.
• Bachelor's degree in a related field preferred.
• Strong Excel skills, budgeting and financial acumen.

Responsibilities

• Oversees repairs and preventative maintenance operations; maintains policies, procedures and work orders.
• Primary contact with tenants; manages the work-order system and interprets requests to implement appropriate responses.
• Prepares and distributes monthly activity reports to owners, tenants, vendors, and management.
• Accounts for lease administration, rent collections, and delinquency follow-up.
• Enforces standard operating procedures, maintenance policies and work instructions for work orders.
• Partners with Property Manager to supervise maintenance personnel, contractors, and outsourced services.
• Facilitates loss prevention and life-safety compliance programs.
• Ensures compliance with building, fire, electrical, mechanical standards and codes.
• Produces and monitors purchase orders for materials or services aligned with the Asset budget.
• Assists with management of retail space and communicates with tenants.

Skills

Budgeting

Financial acumen

Negotiation

Written/verbal communication

Organization

Problem-solving

Relationship-building

Education

Bachelor's degree (related field)

Tools

Excel

Job description

• Facilitates the overall management of building repairs and preventative maintenance operations. Ensures facility operations, cost-management, maintenance policies/procedures/work orders are maintained.
• Primary contact with building tenants. Manages the work-order system; receives and interprets requests and implements appropriate responses.
• Oversees correspondence to owners, tenants, vendors, and management. Prepares and distributes monthly activity reports.
• Accountable for lease administration, rent collections, and delinquency follow up.
• Enforces standard operating procedures, maintenance policies and work instructions to address maintenance and repair work orders.
• Partners with Property Manager to supervise building maintenance personnel, contractors, and outsourced services.
• Facilitates loss prevention, injury prevention programs, and compliance with life safety standards.
• Ensures compliance with applicable building, fire, electrical, mechanical system standards, and codes.
• Produces and monitors purchase orders for materials or services ordered in accordance with Asset budget.
• Assist with management of retail space of building, including communication with tenants.
• Minimum of two (2) years of experience working in construction/property/facilities management is required. A bachelor's degree in a related field of study is preferred.
• Computer proficiency, including expert Excel experience, and strong budgeting, negotiation and financial acumen is required.
• Must possess strong organization, attention to detail, problem-solving, written/verbal communication, trade-negotiation and relationship-building skills.
• Working knowledge of building operations and systems, mechanical, HVAC, and a general understanding of construction is required.
• Must be able to work independently with limited supervision and as part of a larger team.

The Assistant Property Manager is responsible for assisting the Property Manager in the daily operation and maintenance of a commercial property location(s). The Assistant Property Manager will be accountable for managing the staff, vendors and building operations in the absence of a dedicated Property Manager.

LOCATION

Corporate Office, 7101 Wisconsin Ave, Suite 700, Bethesda, MD 20814