Assistant Project Manager: Project Coordination & Sourcing

Newmark; New York (NY); On-site; USD 85,000 - 90,000; Full time

Job summary

Newmark in New York is seeking a project manager to handle minor project work, contractor sourcing, and formal initiation documents. You will organize kickoff and closeout meetings, liaise with building operations, security, and IT, and manage project administration including meeting minutes and invoices.

The role requires a Bachelor’s degree, at least 3 years of PM experience, strong communication, budgeting skills, and familiarity with MS Office and AutoCAD.

Qualifications

• Bachelor’s degree in engineering, architecture, project management or related field; or equivalent experience.
• Minimum of 3 years project management experience.
• Excellent oral and written communication skills.
• Strong budgetary, fiscal and expense management skills.
• Knowledge and understanding of code and regulatory compliance related to the work being performed.
• PC skills and solid experience with MS Office products. Ability to work with AutoCAD is preferred.

Responsibilities

• Process minor project work, defined as work not requiring extensive design or coordination functions.
• Execute contractor sourcing activities including issuing requests for proposal, performing bid analyses, and preparing award recommendations.
• Prepare effective project initiation and approval documents; manage routing and stakeholder approval processes.
• Organize and lead project kickoff and closeout meetings with the client and contractors. Act as the primary liaison to other stakeholders regarding the project including building operations, security, and IT.
• Perform timely and accurate project management administrative activities including issuing meeting minutes, purchase and change orders, verifying work, processing invoices, and updating project status.
• May perform other duties as assigned.

Skills

Project management

Communication

Budgeting

MS Office

AutoCAD

Regulatory compliance

Education

Bachelor’s degree in engineering, architecture, project management or related field; or equivalent experience

Tools

AutoCAD

Job description

Newmark in New York is seeking a project manager to handle minor project work, contractor sourcing, and formal initiation documents. You will organize kickoff and closeout meetings, liaise with building operations, security, and IT, and manage project administration including meeting minutes and invoices.

The role requires a Bachelor’s degree, at least 3 years of PM experience, strong communication, budgeting skills, and familiarity with MS Office and AutoCAD.