Assistant Project Manager - Mechanical

5F Mechanical Group Inc.; Austin (TX); On-site; USD 65,000 - 95,000; Full time

Job summary

5F Mechanical Group Inc. in Manor, Texas is seeking an Assistant Project Manager to support project teams under PM supervision. The role collaborates with the Project Superintendent on daily activities and ensures project progress within budget.

Requirements include a 4-year degree or equivalent PM experience, strong communication, and the ability to read plans and perform takeoffs for mechanical systems. Travel to job sites and coordination with subcontractors are expected.

Qualifications

• A 4-Year College Degree or equivalent project management experience is required.
• Bachelor’s degree in Engineering (preferable Mechanical) is preferred.
• Strong written and oral communication skills are desired.
• Ability to read and understand contract plans and specifications.
• Ability to perform accurate estimating and buying takeoffs for mechanical systems.

Responsibilities

• Assist project manager in planning work schedule and coordinating project activities.
• Lead the SOP process and conduct pre-job planning meetings.
• Advise on potential problems and schedule difficulties; assist in resolutions.
• Oversee day-to-day tasks: submittals, RFIs, payments, and reviews.
• Prepare reports and analyses with minimal supervision.
• Attend meetings representing the project team and create monthly project billing.

Skills

Project coordination

Scheduling

Budgeting

Communication

Problem solving

Procore

Team collaboration

Education

Bachelor’s degree in Engineering (preferable Mechanical)

4-year college degree or equivalent PM experience

Tools

Microsoft Office

Microsoft Excel

Job description

5F currently seeks an Assistant Project Manager to join their team in Manor, Texas. This position is responsible for providing management support for a project or group of projects under the direct supervision of a Project Manager or Senior Project Manager. Works with the Project Superintendent on the day-to‑day activities of assigned projects. Performs ancillary duties as required.

Duties and Responsibilities

• Assists project manager in planning work schedule and coordinating project activities to ensure project progresses on schedule and within prescribed budget.
• Leads the 5F SOP process. Conducts pre‑job and continuing planning meetings to ensure all project team members understand contract terms and conditions, clauses, schedules or any unusual requirements of the project.
• Advises Project Manager of potential problems, work interferences, schedule difficulties. Assists in circumventing/resolving such problems as required.
• Oversees day‑to‑day project tasks to include submittals, material requisitions, requests for information, applications for payment, and job review packages.
• Secures equipment price quotes, orders equipment, and tracks delivery.
• Visits job sites daily and performs work inspections, checks job progress, and resolves project and contract issues.
• Prepares special reports, studies, statistical analysis per supervisor’s request. Such items usually require research, development and/or interpretation of data and are performed with little supervision or instruction.
• Heads up project quality walks with Superintendent(s).
• Compiles Operations and Maintenance (O&M) manuals.
• Completes project closeout documents within two weeks of warranty date or final project billing.
• Reads, reviews and understands project estimates and understand entry of estimate breakout into job cost system.
• Performs or facilitates material takeoff, estimating and pricing procedures for changes to work scope as well as for new project estimating.
• Attends and represents the project team at various meetings.
• Creates project billing on projects monthly in accordance with each General Contractor’s processes under PM supervision.
• Reviews accounts receivable.
• Contacts customer regarding accounts noted above which may require lien notification action. Advises Project Manager and gets guidance on what lien related notifications to initiate.
• Reviews labor productivity reports with superintendent and foreman for each trade to foster effective project communication and help insure accurate labor projections.
• Reviews and manages the project financials with the use of Actual vs. Estimate, Profit & Loss, and projection reports and all Procore tools.
• Assists management and marketing in developing and maintaining strong business relationships with owners, contractors, vendors, and other company personnel.

Qualifications

• A 4‑Year College Degree or equivalent project management experience in mechanical contracting (or related industry) is required.
• Strong written and oral communications skills and polished presentation skills are desired.
• Ability to learn to read and understand contract plans and specifications.
• Ability to learn to perform accurate estimating and buying takeoffs for mechanical systems.

Required Experience

• Three (3) years minimum of relevant work experience assisting in managing mechanical construction projects is required.
• Negotiating experience in construction change orders and project presentations is required.
• Ability to solve complex, multi‑faced problems using various problem‑solving techniques.
• Good written and oral communications skills and polished presentation skills.
• Ability to interpret contractual documents, plans, specifications, schematic diagrams and isometric drawings.
• Proficiency at both technical and business letter writing.
• Proficiency with computerized job cost accounting systems.
• Proficiency utilizing the Microsoft Office suite.
• Understanding of financial models used in fixed price, cost plus and unit rate/price contracting.
• Minimum three (3) years previous experience on large commercial construction projects related to mechanical construction.
• Comprehensive knowledge of HVAC, sheet metal duct systems, plumbing and piping systems.
• Demonstrated skills, experience and proficiency with technology, including experience using Microsoft Excel for cost and engineering functions.
• Strong knowledge of budgeting, cost estimating, and fiscal management principles and procedures.
• Strong understanding of technical requirements of the industry, as well as knowledge of mechanical design and planning principles and procedures.
• Ability to deal diplomatically and communicate effectively with internal and external customers at various levels within an organization.
• Excellent verbal and written communication skills.
• Ability to handle a dynamic, evolving, and fast‑paced workload under deadlines.
• Bachelor’s degree in Engineering (preferable Mechanical), Building Construction or Construction Engineering Management.
• Must pass a drug screen and criminal background check.

Company Overview

5F Mechanical Group Inc. is an Austin‑based mechanical and process construction firm specializing in the fabrication/installation and maintenance of a variety of process/pressure/high‑purity piping systems, sanitary plumbing (domestic water/waste) and HVAC/exhaust ventilation systems. 5F also is a regional leader in the manufacturing of galvanized and stainless steel sheetmetal and ductwork.

While our Commercial/Industrial capabilities are well‑diversified, 5F excels greatly in markets such as Healthcare, Laboratory, Pharmaceutical, Government Facilities, Distillery/Brewery Facilities, Primary/Higher Education as well as Data Centers and Semiconductor/Microelectronic applications.

It is our mission to provide top‑tier quality and performance along with creative and innovative solutions while creating and cultivating lasting relationships with our clients and customers. Nothing is more important to 5F than making sure the needs of our customers are met or exceeded.