Sr. Project Manager/Project Manager

Intelligence and National Security Alliance; Austin (TX); On-site; USD 110,000 - 150,000; Full time

Job summary

5F is seeking a Mechanical Project Manager for its construction team to provide overall direction for projects, procure equipment and subcontracts, monitor costs, and maintain schedules. The role includes field leadership, customer relationship development, and ensuring on-time, on-budget project delivery.

Responsibilities include leading pre-job planning, managing subcontract buy-outs, and directing on-site activities with the Superintendent.

Qualifications

• Minimum 7 years on large commercial mechanical construction projects.
• Comprehensive knowledge of HVAC, duct systems, plumbing and piping.
• Proficient with Microsoft Office, especially Excel (intermediate level).
• Strong budgeting, cost estimating and fiscal management knowledge.
• Ability to interpret contractual documents and drawings.
• Excellent verbal and written communication.
• Ability to manage schedules and client relations.
• On-site work/daily jobsite presence.

Responsibilities

• Provide overall management direction for a project or group of projects.
• Procure equipment and subcontracts and monitor costs and schedules.
• Maintain billing and schedules and provide field leadership.
• Develop and maintain long-term customer relationships for future work.
• Review estimates and verify entry in job cost systems.
• Develop and maintain project schedules and manning plans.
• Visit job sites daily to inspect progress and resolve issues.
• Manage scope changes and pricing for changes.
• Lead pre-job and ongoing planning meetings.
• Ensure projects are built on time and within budget.

Skills

Budgeting and cost estimating

Excel (intermediate)

Communication skills

Problem solving

Cost accounting systems

HVAC knowledge

Mechanical design/planning

Negotiation (change orders)

Analytical thinking

Education

Bachelor’s degree in mechanical/building construction

Tools

Microsoft Office Suite

Cost accounting software

Job description

Position Summary

5F is searching for a Mechanical Project Manager for its construction team. This role will provide overall management direction for a project or group of projects and will perform additional duties that include procuring equipment and subcontracts, monitoring and accurately projecting job costs, maintaining billing and schedules and providing technical support and leadership to the field. Additional responsibilities include providing production oversight with the project’s Superintendent on the day-to-day activities of assigned projects. The Project Manager will also develop and maintain long-term customer relationships to foster better communications and develop future work.

Duties and Responsibilities

• Ultimately responsible for quality projects being built on time and within budget.
• Reviews project estimates and verifies accuracy of entry into job cost system as well as accuracy of initial estimate.
• Conducts pre-job and continuing planning meetings to ensure all project team members understand contract terms and conditions, clauses, schedules or any unusual requirements of the project.
• Documents planning meeting results and ensures all action items are completed. Develops and keeps current all project schedules.
• Monitors personnel manning schedules to ensure they match project schedules.
• Establishes and executes subcontract and equipment buy-outs to support schedules and funding.
• Visits job sites or onsite offices daily. Performs work inspections, checks job progress, and resolves project and contract issues
• Investigates potentially serious job issues and implements corrective measures.
• Stays on top of all scope changes to ensure they are processed and incorporated into the current scope of work in a timely manner.
• Provides material takeoff, estimate and pricing for changes to work scope.
• Conducts and attends job meetings according to customer and company guidelines and schedules.

Required Experience

• Minimum 7 years previous experience on large commercial construction projects related to mechanical construction.
• Comprehensive knowledge of HVAC, sheet metal duct systems, plumbing and piping systems.
• Demonstrated skills, experience and proficiency with technology, including experience using Microsoft Office Suite for cost and engineering functions with testable skill at the intermediate level in Excel a minimum.
• Strong knowledge of budgeting, cost estimating, and fiscal management principles and procedures.
• Strong understanding of technical requirements of the industry, as well as knowledge of mechanical design and planning principles and procedures.
• Ability to deal diplomatically and communicate effectively with internal and external customers at various levels within an organization.
• Excellent verbal and written communication skills.
• Ability to handle a dynamic, evolving, and fast‑paced workload under deadlines.
• Negotiating experience in construction change orders and project presentations is required.
• Ability to solve complex, multi-faceted problems using various problem‑solving techniques.
• Good written and oral communications skills and polished presentation skills.
• Ability to interpret contractual documents, plans, specifications, schematic diagrams and isometric drawings.
• Proficiency at both technical and business letter writing.
• Proficiency with computerized job cost accounting systems.
• Proficiency utilizing the Microsoft Office suite, with testable skill at the intermediate level in Excel a minimum.
• Understanding of financial models used in fixed price, cost plus and unit rate/price contracting.
• Normally works out of a job trailer or at an on‑site/offsite office setting. Walks the jobsite on a regular basis and as a result requires the ability to physically negotiate the hazards of a new project worksite/work areas (e.g. uneven surfaces, floor openings, heights, installation debris and poor lighting).
• Ability to be reasonably on‑call as necessary to support the on‑going 24/7 operations of our clients which may include evenings, weekends and some holidays.
• Ability to be on the job site daily to check progress, inspect work and conduct meetings to resolve issues.
• Must pass a drug screen and criminal background check.

Desired/Preferred Qualifications

• Bachelor’s degree in engineering (preferably Mechanical), Building Construction or Construction Engineering Management.