Assistant Project Manager Intern

W. W. Gay Mechanical Contractor, Inc.; Tampa (FL); On-site; USD 40,000 - 70,000; Full time

Job summary

W. W. Gay Mechanical Contractor, Inc. in Tampa, FL seeks an up‑and‑coming project manager to support multiple projects from design through closeout. The role involves assisting with contracts, budgets, scheduling, submittals, and changes, while ensuring timely delivery and strong communication across teams.

The candidate should be adept at coordinating construction documents, procurement, and financial setup, with a proactive, detail‑oriented approach and ability to work under supervision.

Qualifications

• Experience in managing budgets, schedules, and materials.
• Procore expertise and proficiency with Microsoft Office.
• Outstanding written and verbal communication, plus listening skills.

Responsibilities

• Assist the project manager with contract review and execution.
• Assist with project financial setup and operational setup in software.
• Assist with schedule review and analysis.
• Assist with submittals process, logs, corrections, and distribution.
• Assist with setup, maintenance, and distribution of construction documents.
• Assist with change management across projects.
• Assist with estimating, including changes or scope.
• Assist with procurement of materials.
• Manage project closeout and create manuals.
• Understand and complete tasks within timelines; take directions.

Skills

Resource management

Procore

Microsoft Office

Communication

Work ethic

Professionalism

Dependable / Punctual

Organization

Attention to detail

Positive attitude

Education

High School Diploma or GED

Pursuing Associate degree in construction-related field

Tools

Procore

Microsoft Office

Job description

Position Summary

The ideal candidate is an up-and-coming project manager that can support multiple projects from all aspects, including design, estimating, billing, execution, change management, and closeout.

Non-Exempt

Supervisory Responsibilities

None

Essential Duties and Responsibilities

• Assist the project manager with contract review and execution.
• Assist the project manager with project financial setup & operational setup in software.
• Assist the project manager with schedule review and analysis.
• Assist the project manager with the submittal process, including log setup, review, corrections, and distribution to project vendors and subcontractors.
• Assist the project manager with setup, maintenance, and distribution of construction documents, including drawings, specifications, and request for information.
• Assist the project manager with all aspects of change management.
• Assist the project manager with estimating, including project changes or work outside project scope.
• Assist with procurement of materials.
• Manage project closeout, create maintenance and operation manuals, and other required project closeout documents at the competition of project
• Candidate must be able to understand and complete tasks within company or project timelines, and to take directions from supervisor/manager.

Specific Knowledge, Skills, License, Certifications

• Expertise in managing resources, including budgets, schedules, and materials in an environment of multiple, competing demands.
• Proficient knowledge of Procore
• Proficient in all Microsoft Office applications
• Exceptional written, verbal communication skills and listening skills
• Strong work ethic
• Professionalism
• Dependable / Punctual
• Organization and attention to detail
• Positive attitude

Education and Experience

High School Diploma or GED

Actively pursuing associate degree or higher-level education in field applicable to construction

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at times.