Assistant Project Manager Intern

W. W. Gay Mechanical Contractor, Inc.; Jacksonville (FL); On-site; USD 55,000 - 85,000; Full time

Job summary

W. W. Gay Mechanical Contractor, Inc. is seeking an up-and-coming project manager to support multiple projects across design, estimating, billing, execution, change management, and closeout.

You will assist the project manager with contract review, scheduling, submittals, and project documentation, ensuring timely delivery and adherence to budgets.

Strong proficiency with Procore and MS Office, excellent communication, and a detail-oriented work ethic are essential for success in this role.

Qualifications

• Experience managing budgets, schedules, and materials in multiple projects.
• Proficient in Procore and Microsoft Office applications.
• Excellent written and verbal communication and listening skills.
• Strong work ethic, dependability, and attention to detail.
• Actively pursuing an associate degree or higher in a construction-related field.

Responsibilities

• Assist the project manager with contract review and execution.
• Assist with project financial setup and operational setup in software.
• Assist with schedule review and analysis.
• Assist with the submittal process, including log setup, review, corrections, and distribution to project vendors and subcontractors.
• Assist with setup, maintenance, and distribution of construction documents, including drawings, specifications, and RFIs.
• Assist with all aspects of change management.
• Assist with estimating, including project changes or work beyond project scope.
• Assist with procurement of materials.
• Manage project closeout, create maintenance and operation manuals, and other closeout documents at project completion.
• Understand and complete tasks within company/project timelines and take directions from supervisor/manager.

Skills

Resource management

Communication

Attention to detail

Reliability

Professionalism

Education

High School Diploma or GED

Pursuing Associate degree in construction field

Tools

Procore

Microsoft Office

Job description

Position Summary

The ideal candidate is an up-and-coming project manager that can support multiple projects from all aspects, including design, estimating, billing, execution, change management, and closeout.

Non-Exempt

Supervisory Responsibilities

None

Essential Duties and Responsibilities

• Assist the project manager with contract review and execution.
• Assist the project manager with project financial setup & operational setup in software.
• Assist the project manager with schedule review and analysis.
• Assist the project manager with the submittal process, including log setup, review, corrections, and distribution to project vendors and subcontractors.
• Assist the project manager with setup, maintenance, and distribution of construction documents, including drawings, specifications, and request for information.
• Assist the project manager with all aspects of change management.
• Assist the project manager with estimating, including project changes or work outside project scope.
• Assist with procurement of materials.
• Manage project closeout, create maintenance and operation manuals, and other required project closeout documents at the competition of project
• Candidate must be able to understand and complete tasks within company or project timelines, and to take directions from supervisor/manager.

Specific Knowledge, Skills, License, Certifications

• Expertise in managing resources, including budgets, schedules, and materials in an environment of multiple, competing demands.
• Proficient knowledge of Procore
• Proficient in all Microsoft Office applications
• Exceptional written, verbal communication skills and listening skills
• Strong work ethic
• Professionalism
• Dependable / Punctual
• Organization and attention to detail
• Positive attitude

Education and Experience

High School Diploma or GED

Actively pursuing associate degree or higher-level education in field applicable to construction

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at times.