Assistant Project Manager Intern

W. W. Gay Mechanical Contractor, Inc.; Tallahassee (FL); On-site; USD 30,000 - 47,000; Full time

Job summary

W. W. Gay Mechanical Contractor, Inc. in Tallahassee, FL seeks an ambitious project coordinator to assist the project manager across design, estimating, billing, execution, change management, and closeout on multiple projects.

Ideal candidates will have strong organizational and communication skills, proficiency with Procore and MS Office, and a commitment to meeting schedules and budgets. This non-exempt, on-site role offers growth within a hands-on construction environment.

Qualifications

• High school diploma or GED required; pursuing associate degree in construction or related field.
• Experience supporting project managers across multiple project aspects.
• Strong written and verbal communication skills and attention to detail.

Responsibilities

• Assist the project manager with contract review and execution.
• Assist the project manager with project financial setup & operational setup in software.
• Assist the project manager with schedule review and analysis.
• Assist the project manager with the submittal process, including log setup, review, corrections, and distribution to project vendors and subcontractors.
• Assist the project manager with setup, maintenance, and distribution of construction documents, including drawings, specifications, and RFIs.
• Assist the project manager with all aspects of change management.
• Assist the project manager with estimating, including project changes or work outside project scope.
• Assist with procurement of materials.
• Manage project closeout, create maintenance and operation manuals, and other required project closeout documents at the completion of project.
• Understand and complete tasks within company or project timelines, and take directions from supervisor/manager.

Skills

Resource management

Communication skills

Attention to detail

Dependable

Positive attitude

Professionalism

Organization

Proactive

Team collaboration

Education

High School Diploma or GED

Associate degree pursuit in construction

Tools

Procore

MS Office

Job description

Position Summary

The ideal candidate is an up-and-coming project manager that can support multiple projects from all aspects, including design, estimating, billing, execution, change management, and closeout.

Non-Exempt

Supervisory Responsibilities

None

Essential Duties and Responsibilities

• Assist the project manager with contract review and execution.
• Assist the project manager with project financial setup & operational setup in software.
• Assist the project manager with schedule review and analysis.
• Assist the project manager with the submittal process, including log setup, review, corrections, and distribution to project vendors and subcontractors.
• Assist the project manager with setup, maintenance, and distribution of construction documents, including drawings, specifications, and request for information.
• Assist the project manager with all aspects of change management.
• Assist the project manager with estimating, including project changes or work outside project scope.
• Assist with procurement of materials.
• Manage project closeout, create maintenance and operation manuals, and other required project closeout documents at the competition of project
• Candidate must be able to understand and complete tasks within company or project timelines, and to take directions from supervisor/manager.

Specific Knowledge, Skills, License, Certifications

• Expertise in managing resources, including budgets, schedules, and materials in an environment of multiple, competing demands.
• Proficient knowledge of Procore
• Proficient in all Microsoft Office applications
• Exceptional written, verbal communication skills and listening skills
• Strong work ethic
• Professionalism
• Dependable / Punctual
• Organization and attention to detail
• Positive attitude

Education and Experience

High School Diploma or GED

Actively pursuing associate degree or higher-level education in field applicable to construction

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at times.