Assistant Project Manager: Hands-On, High-Impact Role

Jobot; San Ramon (CA); On-site; USD 80,000 - 120,000; Full time

Benefits offered by this job

Competitive base pay

Exposure to multiple projects

Mentorship from senior PMs

Professional development

Collaborative environment

Job summary

Jobot is seeking an Assistant Project Manager to support multiple active construction projects, coordinating with project managers, superintendents, subcontractors, accounting personnel, architects, consultants, and ownership teams to keep documentation, schedules, costs, and closeout requirements organized and moving forward.

This role emphasizes strong organization, attention to detail, and the ability to manage multiple priorities across project teams, with a clear path to a Project Manager

Qualifications

• Three to five years of experience within the construction industry.
• Experience supporting construction projects in a Project Engineer, Project Coordinator, or Assistant Project Manager capacity is preferred.
• Working knowledge of RFIs, submittals, change orders, project documentation, and construction closeout processes.
• Ability to read and develop a practical understanding of project drawings and specifications.
• Proficiency with Microsoft Office Suite and scheduling software (e.g., Microsoft Project).

Responsibilities

• Partner with Project Managers to prepare, maintain, and distribute weekly project documentation logs.
• Review contract documents and project drawings to identify required submittals and documentation.
• Coordinate and manage the submittal process from initial preparation through review, approval, distribution, and final documentation.
• Attend owner, architect, and contractor meetings and prepare accurate meeting minutes and follow-up documentation.
• Review project drawings, specifications, and related documents to support project coordination.
• Assist Project Managers in identifying potential cost or schedule impacts from various requests.
• Prepare, process, track, and distribute subcontractor change orders.
• Maintain organized records of project correspondence, approvals, pricing, and supporting documentation.
• Support the creation and maintenance of project billing schedules.
• Request, collect, review, and track monthly subcontractor invoices.
• Coordinate project closeout requirements, including warranties and as-built documentation.
• Provide field teams with requested documentation and project information.
• Communicate regularly with subcontractors and internal stakeholders regarding outstanding documentation and deadlines.
• Assist with project reporting, schedule updates, document control, and administrative coordination.
• Provide peer training and procedural support when needed.
• Contribute to a collaborative and accountable workplace through professionalism and a positive approach.

Skills

Project coordination

Written communication

Verbal communication

Tools

Microsoft Office

Microsoft Project

Job description

Jobot is seeking an Assistant Project Manager to support multiple active construction projects, coordinating with project managers, superintendents, subcontractors, accounting personnel, architects, consultants, and ownership teams to keep documentation, schedules, costs, and closeout requirements organized and moving forward.

This role emphasizes strong organization, attention to detail, and the ability to manage multiple priorities across project teams, with a clear path to a Project Manager