Assistant Project Manager

Southern Air Inc; Lynchburg (VA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health Plan

401k with company match

ESOP (Employee Stock Ownership Plan)

Vision Plan

Short-Term & Long-Term Disability

Life Insurance

Paid Time Off (PTO)

Employee Assistance Plan

Job summary

A growing employee-owned company is seeking an Assistant Project Manager in Lynchburg, VA to provide administrative support and coordinate project activities. The role involves managing project documentation, coordinating with teams and clients, and ensuring project efficiency. Ideal candidates will be highly organized, able to handle multiple tasks, and proficient in Microsoft Office products. This position offers excellent benefits including ESOP participation, medical, 401(k), and PTO. Join a dedicated team focused on employee growth and customer service.

Qualifications

• Strong written and verbal communication skills.
• Ability to work on several projects simultaneously.
• Integrity, honesty, and responsibility.
• Proficient in Microsoft Products.

Responsibilities

• Ensure project documentation is accurate.
• Create and update project schedules.
• Coordinate with team and clients.
• Prepare closeout documentation.
• Prepare/assemble closeout documentation (OMs, as-builts, warranties).
• Order materials from suppliers and coordinate with subcontractors.

Skills

Project coordination

Multi-tasking

Communication

Organization

Customer service

Time management

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Project

Job description

Be part of a growing employee-owned company that has been around for over 75 years!

Southern Air, Inc. is a company dedicated to the growth of our employees and excellent customer service. We serve clients throughout Virginia, West Virginia, and North Carolina regions. This opportunity is located in Lynchburg, VA location.

Southern Air, Inc. rewards your commitment with excellent wages, benefits including participation in our ESOP (Employee Stock Ownership Plan), Holiday/PTO, medical, 401(k), and career opportunities. Join our team and enjoy the rewards.

The Assistant Project Manager provides administrative support to our Project Managers by coordinating project activities related to any projects. The position’s primary duties are to ensure the continuity and efficiency of each project from start to finish through clear communication with all parties involved. The Assistant Project Manager handles multiple projects within a fast-paced environment and is open to constant changes and challenges. The ideal candidate will be highly organized and able to manage multiple projects at once in the absence of day-to-day guidance.

Primary responsibilities

• Ensures all project documentation is accurate and uploaded into internal and external systems
• Submittal Log
• Change Order files and logs
• Construction Documentation – Drawings and Specifications
• Contract Document Log (i.e. dates of each plan/specification issuance)
• Create and Update Project Schedules with the Project Team
• Monitor and expedite weekly reports for accuracy. Provide timely data input and/or correction information to ensure accurate and beneficial reporting
• Coordinate and communicate effectively with the team and clients, technically assist field personnel
• Prepare/assemble and log all required closeout documentation (i.e. O&M manuals, as-built drawings, attic stock, warranties, etc.)
• Work with outside vendors, subcontractors, and city/county office personnel
• Coordinate with Project Managers and assist with ordering materials from suppliers
• Utilize spreadsheets to track budgets, dates, and other information
• Printing/Scanning project documents and drawings
• Perform any and all other duties as required/directed

Qualifications

• Ability to work on several projects simultaneously and prioritize work
• Strong aptitude for working within deadlines
• Ability to communicate ideas of process improvement/forward-thinking
• Integrity, honesty, and responsibility with a desire to contribute to the team’s success
• Proficient in Microsoft Products, including Excel, Word, PowerPoint, and Projects
• Highly organized in both time and resources
• Comprehensive understanding of customer service, principles, and practices
• Ability to work within a team or independently as needed
• Strong written and verbal communication skills
• Proven ability to multi-task in a fast-paced environment with speed and accuracy
• Intermediate computer and/or tablet/iPad experience
• Must be able to pass a background/drug screen
• Preferred but not required: Ability to read and understand construction plans, contracts, and related documents, administrative experience

Rewards

Health Plan – With company contributions to employee health saving account

401k with company match

ESOP (Employee Stock Ownership Plan)

Vision Plan

Short-Term & Long-Term Disability

Life Insurance & Accidental Death and Dismemberment (AD&D)

PTO (Paid Time Off) for vacation and other purposes

Employee Assistance Plan

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Accessibility: If you need an accommodation as part of the employment process please contact Recruiting at Phone: [phone]
Email: [e-mail]

Equal Opportunity Employer, including disabled and veterans.

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