Assistant Project Manager

Dexian; Harmonville (PA); On-site; USD 50,000 - 75,000; Full time

Job summary

Dexian is seeking a Project Coordinator in its Plymouth Meeting, PA office. This position is pivotal in supporting project execution and enhancing operational excellence across teams. Responsibilities include coordinating project activities, managing documentation, and ensuring communication among stakeholders.

The ideal candidate will have at least 2 years of project coordination experience and strong organizational skills. Join a company that values diversity and offers equal employment opportunities.

Qualifications

• 2+ years of experience in project coordination or a similar role.
• Ability to work in a fast-paced, team-oriented environment.
• Familiarity with Agile or Stage-Gate methodologies is a plus.

Responsibilities

• Coordinate project activities and track progress.
• Create and maintain organized project documents.
• Assist in the implementation of project management processes.

Skills

Project coordination

MS Office proficiency

Strong organizational skills

Time management skills

Verbal communication

Written communication

Detail-oriented

Education

High school diploma

Bachelor’s degree in Business or related field

Tools

MS Office (Excel, PowerPoint, Outlook)

MS Project

Job description

The Project Coordinator is a key contributor to supporting project execution and driving operational excellence across cross-functional teams. This role coordinates project activities, tracks progress, manages documentation, and facilitates communication among stakeholders to ensure successful project outcomes.

Key Responsibilities:

• Work location is at our Plymouth Meeting PA office.
• Support planning, scheduling, and coordination of project milestones alongside PM’s
• Work closely with project managers, engineering teams, and external partners to monitor project timelines and costs
• Track deliverables and ensure timely follow-up on action items
• Maintain and organize key project documents including invoicing, meeting notes, subcontractor/vendor invoices, and change order logs
• Generate weekly/monthly project status reports for Project Management Leadership and stakeholders
• Assist and support project invoicing at the direction of the Project Managers
• Serve as a projects liaison between internal departments (Projects, Sales, Service)
• Schedule and facilitate project turnover meetings for new projects
• Ensure alignment across teams by managing updates and feedback loops
• Complete new vendors and subcontractors account creation in our PO system
• Assist in the implementation and maintenance of project management processes and tools
• Support risk assessment, mitigation strategies, and issue resolution
• Support cost tracking and budget monitoring activities with Project Managers and Project Engineers
• Participate in team planning sessions and knowledge-sharing initiatives

Qualifications:

• Minimum high school diploma
• 2+ years of experience in project coordination or a similar role
• Proficiency in MS Office (Excel, PowerPoint, Outlook); experience with MS Project or similar tools a plus
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Ability to work effectively in a fast-paced, team-oriented environment
• Detail-oriented with a focus on quality and accuracy

Preferred Qualifications:

• Bachelor’s degree in Business, Engineering, Project Management, or a related field
• Experience in the HVAC or manufacturing industry
• Familiarity with Agile or Stage-Gate project management methodologies

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status