Assistant Project Manager

Diamond Roofing; City of Syracuse (NY); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

401(k) Match

Paid Time Off

Disability Insurance

Dental & Vision

Flexible Spending Accounts

Employee Assistance Program

Job summary

Diamond Roofing, part of Greenwood Industries, is hiring an Assistant Project Manager in Syracuse. You will coordinate submittals, assist with estimating, and serve as a communication hub among project teams, vendors, and clients to help deliver high-quality roofing projects.

You will review plans and contracts, prepare estimates, and develop proposals while supporting project completion and client satisfaction. This role emphasizes strong organization and collaboration within a growing team.

Qualifications

• 2+ years administrative experience in a construction company.
• 1+ years of estimating experience in construction.
• Experience reading contract drawings, submittals, change orders, RFIs.
• Strong written and verbal communication; problem solving.
• Familiarity with standard project delivery processes and MS Office.

Responsibilities

• Manage the submittals process for roofing projects, including document control and tracking.
• Review plans, specs, and contracts to identify submittal requirements and deadlines.
• Coordinate with Project Managers, Estimators, Vendors, and Manufacturers to compile submittal packages.
• Ensure submittals meet client requirements, industry standards, and internal quality expectations.
• Prepare timely and accurate estimates for roofing, service, and repair work.

Skills

Administrative experience

Estimating

Reading construction drawings

Communication

Problem solving

Tools

MS Office

Bluebeam

On-Screen Takeoff

Job description

Diamond Roofing is part of the Greenwood Industries family of market-leading specialty contractors. Founded in 1947, Diamond has built its reputation on delivering exceptional service and quality craftsmanship. From small re-roofing projects to historic multi-million-dollar restorations, our expertise and commitment to excellence are evident in every project we complete. As we continue to expand our capabilities, we offer rewarding and challenging career opportunities with strong potential for professional growth.

We are hiring an Assistant Project Manager who will also have responsibilities in estimating to join our team in Syracuse. You will be a central point of communication between project teams, vendors, and clients, while helping with project completion and client satisfaction.

You will prepare, coordinate, and deliver project submittals while ensuring compliance with contract specifications and maintaining quality standards. Additionally, you will assist in estimating to provide accurate commercial roofing repair estimates, technical scopes, and field-based problem-solving for exterior building envelope systems. This is a unique opportunity to use and continue to build on your experience while being involved in submittals, estimating smaller projects, and light project management.

Responsibilities:

• Manage the submittals process for roofing projects, including document control, assist with change orders, RFI, submittal tracking, contract administration, punch-list management, project close out documents, and assist in permit process.


• Review project plans, specifications, and contracts to identify submittal requirements and deadlines.


• Coordinate with Project Managers, Estimators, Vendors, and Manufacturers to compile accurate and complete submittal packages.


• Ensure all submittals meet client requirements, industry standards, and internal quality expectations.


• Track submittal status, approvals, and revisions to ensure timely project progression.


• Prepare timely and accurate estimates for roofing, service, and repair work


• Develop proposals and quotes that clearly outline scope, pricing, and recommended solutions.


• Collaborate with service managers, technicians, and sales reps to ensure feasibility and alignment of scopes.


• Maintain vendor and subcontractor relationships to support cost accuracy and availability.

Requirements:

• 2+ years administrative experience working for construction company.


• 1+ years of estimating experience in construction.


• Experience working with contract drawings, subcontracts, contract addendums, specifications, change orders, RFIs, submittals a plus.


• Understanding of building façade systems and how to diagnose and scope effective repairs.


• Experience using sophisticated Project Management, preferred.


• Familiar with standard deliverables and work process on projects.


• Strong interpersonal and writing skills and be a problem owner/solver.


• Ability to read and interpret construction drawings, technical specs, and safety protocols.


• Proficient in Microsoft Office Suite and takeoff/markup tools (e.g., Bluebeam, On-Screen Takeoff).

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa for this position.

At Diamond, our benefits prioritize your health, financial security, and overall well-being:

• Medical Coverage through Blue Cross Blue Shield with No Deductible


• 401(k) Retirement Plan with Company Match


• Generous Paid Time Off – Vacation, Sick, and 10 paid company holidays


• Company-Paid Short-Term and Long-Term Disability Insurance


• Comprehensive Blue Cross Dental and Vision Insurance


• Pre-Tax Flexible Spending Accounts (FSA)


• Employee Assistance Program (EAP)

The salary and benefits represent what is expected for this role at the time of posting. Compensation offered may be influenced by a variety of factors including work experience, qualifications, industry experience, market and business considerations, and internal equity, among other factors.

Diamond Roofing is an Equal Opportunity Employer. We consider all qualified applicants for employment regardless of race, color, religion, sex, gender identity, sexual orientation, age, national origin, protected veteran status, disability, or any other basis protected by federal, state, or local law.

Job Type: Full-time

Application Question(s):

• Are you legally authorized to work in the United States without current or future employer sponsorship?

Experience:

• estimating: 1 year (Required)


• construction: 2 years (Required)


• working with contract drawings: 2 years (Required)