Assistant Project Manage needed Ardsley, NY

Aisling Irish Community Center, LLC.; New York (NY); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Aisling Irish Community Center, LLC is seeking an Assistant Project Manager in Ardsley, NY. This full-time, in-office role requires overseeing multiple projects, managing critical documentation, and ensuring follow-ups are completed on time.

You will coordinate between office, field, and clients, prepare minutes and reports, and track budgets and schedules. Procore experience is a plus; strong organizational and communication skills are essential.

Qualifications

• Experience in managing project documentation from start to finish.
• Ability to coordinate between office, field, and clients.
• Proficiency with MS Office and project tools; Procore preferred.

Responsibilities

• Manage project documentation from start to finish.
• Prepare meeting minutes, weekly progress reports, RFIs, submittals, and change orders.
• Track project budgets, timelines, and deliverables.
• Follow up on outstanding paperwork, insurance, and compliance documents.
• Assist in communications between office, field, and clients.

Skills

Organizational skills

Attention to detail

Communication

Tools

Procore

Microsoft Office

Job description

Location: Ardsley, NY (In-Office) Type: Full-Time

We are a New York-based General Contractor seeking a highly organized Assistant Project Manager to oversee multiple projects and handle critical project documentation and follow-ups.

Responsibilities / Assist In

• Manage project documentation from start to finish.
• Prepare meeting minutes, weekly progress reports, RFIs, submittals, and change orders.
• Track project budgets, timelines, and deliverables.
• Follow up on outstanding paperwork, insurance, and compliance documents.
• Assist in communications between office, field, and clients.

Requirements

• Strong organization and follow-up skills.
• Experience with drawings, RFIs, and submittals.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Experience in Procore Preferred.

What We’re Looking For

Someone who is detail-oriented, proactive, and strong on paperwork + coordination — not just field management.