Assistant Project Coordinator

Culinary Depot; Village of Spring Valley (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off and holiday pay

Nine company-provided sick days

401(k) plan

Job summary

The Assistant Project Coordinator at Culinary Depot will work with Project Managers to oversee construction projects from inception to completion, ensuring timely delivery and customer satisfaction. This desk-based, customer-facing role coordinates project activities, processes orders, tracks installations, and communicates with customers, vendors, contractors, and internal teams.

You will need strong organizational and communication skills, the ability to manage multiple priorities under

Qualifications

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• High attention to detail with follow-through.
• Ability to thrive in a fast-paced, multi-project environment.
• Customer service mindset with a focus on satisfaction.

Responsibilities

• Assist Project Managers in coordinating construction projects from start to finish.
• Process orders and maintain accurate project tracking logs.
• Monitor order status and follow up with vendors on ship dates.
• Coordinate deliveries and installation schedules.
• Maintain project timelines to ensure tasks stay on schedule.
• Communicate updates to customers, vendors, and internal teams.

Skills

Organizational skills

Multitasking

Verbal communication

Written communication

Attention to detail

Customer service mindset

Project coordination experience

Construction knowledge

Order processing

Vendor coordination

Tools

Construction management software

Internal systems

Job description

The Assistant Project Coordinator will work alongside the Project Managers to oversee construction projects from inception through completion, ensuring projects are completed on time, within budget, and according to customer expectations. This is a desk-based, customer-facing role that involves coordinating project activities, processing and tracking orders, scheduling deliveries and installations, and communicating with customers, vendors, contractors, and internal teams. We are looking for a dedicated, detail-oriented individual with excellent communication and organizational skills who can manage multiple priorities, handle high-pressure situations, and provide outstanding customer service.

Responsibilities

• Support Project Managers in coordinating construction projects from start to finish.
• Process orders and maintain accurate project tracking logs.
• Monitor order status, follow up with vendors, and track expected ship dates.
• Coordinate deliveries and installation schedules.
• Maintain project timelines and ensure tasks are completed on schedule.
• Communicate with customers, contractors, vendors, and internal team members regarding project updates and potential delays.
• Proactively identify and address project-related issues.
• Assist with managing project resources, schedules, and budgets.
• Maintain accurate project documentation and status reports.
• Utilize construction management software and internal systems to track project progress and activities.

Qualifications

• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Strong attention to detail and follow-through.
• Ability to work in a fast-paced environment and manage multiple projects simultaneously.
• Customer service-oriented mindset.
• Previous experience in project coordination, construction, order processing, or customer service is a plus.

Benefits

• Medical, dental, and vision insurance.
• Paid time off and holiday pay.
• Nine company-provided sick days.
• 401(k) plan.