Assistant Project Coordinator

Mellady Direct Marketing; California, Northern (MO, KY); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Mellady Direct Marketing is seeking an Assistant Project Coordinator to help move print and mail campaigns from concept to completion. You will support account executives and internal teams by organizing project details, tracking timelines, and facilitating cross‑department communication.

The ideal candidate thrives in a fast-paced environment, brings strong organizational and marketing instincts, and enjoys contributing ideas that enhance campaign outcomes and strategy.

Qualifications

• Understanding of basic marketing principles and interest in campaign strategy.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• Creative thinker who can contribute ideas and support content creation.
• Proactive problem-solving mindset with strong attention to detail.
• Team-oriented, collaborative, and comfortable in a fast-paced environment.
• Tech-savvy; proficient in Microsoft Office and Google Suite.
• Experience with CRM or project management tools is a plus.
• Interest in print, direct mail, or production workflows (willingness to learn is key).

Responsibilities

• Assist in managing print and mail projects from kickoff through delivery.
• Open work orders, create purchase orders, and track timelines to meet deadlines.
• Coordinate with graphic design, production, and data processing teams to support workflow.
• Maintain updated project records, specifications, and documentation.
• Gather complete project details and client requirements for account executives.
• Provide timely updates to internal teams and assist with client communication as needed.
• Troubleshoot issues, elevate concerns appropriately, and help ensure client expectations are met.
• Contribute creative ideas for campaigns across print, digital, and direct mail channels.
• Draft and proof marketing content such as social media posts, e blasts, and event materials.

Skills

Organization

Communication

Microsoft Office

Google Suite

CRM tools

Project management

Tools

CRM software

Project management tools

MS Office

Job description

About Mellady Direct

Every day, organizations nationwide rely on clear, reliable communication to reach the people who matter most – students, donors, customers, patients, voters, and communities. For nearly 40 years, Mellady Direct has helped businesses, nonprofits, schools, and community organizations break through the noise with expertly crafted print and mail. With strategy, data, design, printing, and mailing all under one roof, we deliver the accuracy, speed, and craftsmanship our clients count on. If you value quality, enjoy learning, and want to contribute to work that truly matters, Mellady Direct offers a place to build your skills, grow your career, and join a team that supports one another. Here, you’re part of a company with decades of stability, a strong reputation, and a culture where people take pride in doing great work together.

Role Overview

The Assistant Project Coordinator plays a key supporting role in ensuring print and mail campaigns move smoothly from concept to completion. This role supports account executives and internal teams by organizing project details, tracking timelines, and facilitating communication across departments. The ideal candidate thrives in a fast-paced environment, brings strong organizational and marketing instincts, and enjoys contributing ideas that enhance project outcomes and campaign strategy.

Key Responsibilities

Project Coordination & Production Support

• Assist in managing print and mail projects from kickoff through delivery.
• Open work orders, create purchase orders, and track timelines to ensure deadlines are met.
• Coordinate with graphic design, production, and data processing teams to support seamless workflow.
• Maintain updated project records, specifications, and documentation.

Client & Internal Communication

• Support account executives with gathering complete project details and client requirements.
• Provide timely updates to internal teams and assist with client communication as needed.
• Troubleshoot issues, elevate concerns appropriately, and help ensure client expectations are met.

Marketing & Campaign Strategy Support

• Contribute creative ideas for campaigns across print, digital, and direct mail channels.
• Assist in planning and executing marketing initiatives and coordinating related tasks.
• Draft and proof marketing content such as social media posts, email blasts, and event-related materials.
• Help ensure brand consistency across all marketing platforms and deliverables.

Skills & Qualifications

• Understanding of basic marketing principles and interest in campaign strategy.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• Creative thinker with the ability to contribute ideas and support content creation.
• Proactive problem-solving mindset with strong attention to detail.
• Team-oriented, collaborative, and comfortable in a fast-paced environment.
• Tech-savvy; proficient in Microsoft Office and Google Suite.
• Experience with CRM or project management tools is a plus.
• Interest in print, direct mail, or production workflows (willingness to learn is key).

Who Thrives Here

People who succeed at Mellady Direct are:

• Reliable and solution-oriented, with a strong sense of ownership
• Friendly, welcoming, and easy to collaborate with
• Helpful by nature — willing to jump in and support their team
• Knowledgeable and eager to grow their expertise
• Comfortable in a fast-paced environment where no two days are the same
• Invested in client success and take pride in producing high-quality work

Why Mellady Direct

We take pride in quality, relationships, and doing right by our clients and each other. Here, you’ll be supported, trusted, and given room to grow your skills in an environment that values craftsmanship, creativity, and continuous learning.What sets us apart:

• Nearly 40 years of stability and reputation in the print & mail industry
• A collaborative, family-owned environment where your voice matters
• Cross-training opportunities that expand your career path
• Direct access to leadership and mentors who want to see you succeed
• Real impact – every project you touch helps organizations communicate with purpose