Assistant Program Manager, Capacity Planning

JLL; Arlington (VA); On-site; USD 88,200 - 108,100; Full time

Benefits offered by this job

401(k) plan with company matching

Comprehensive Medical, Dental & Vision

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Daily Pay

Job summary

JLL is seeking an Assistant Program Manager for capacity planning to drive analytics-driven workforce decisions. You will manage discovery-to-BAU cycles, design time studies, and build validated capacity models across business units.

Ideal candidates bring capacity planning experience, advanced Excel skills, and strong project coordination abilities, with comfort translating data for leadership and stakeholders in a fast-paced environment.

Qualifications

• Bachelor's degree in a relevant field or equivalent experience.
• Strong analytical skills with capacity planning experience.
• Experience with workforce analytics and staffing models.
• Advanced Excel proficiency, including formulas, pivot tables, and data modeling.

Responsibilities

• Lead discovery-to-BAU cycle for capacity planning models.
• Coordinate time studies, scope assessments, and stakeholder sessions.
• Develop and validate models to drive workforce decisions.
• Monitor progress, manage dependencies, and maintain documentation.

Skills

Capacity planning

Excel

Time studies

Project coordination

BI tools

Data visualization

Stakeholder communication

Education

Bachelor's Degree in Business Analytics, Data Science, Project Management, Operations Management, or related field

Tools

SQL

Smartsheet

Asana

Tableau

Power BI

QlikView

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

As the Assistant Program Manager (APM) for Capacity Planning, you will execute the full Discovery-to-BAU cycle for capacity planning under the oversight of the Program Manager, serving as the primary builder of capacity planning models across Amazon Travel & Events. This role combines project management expertise with analytical capabilities to deliver validated models that support workforce planning and operational efficiency. At JLL, we are collectively shaping a brighter way - for our clients, ourselves, and our fellow employees. You will conduct comprehensive scope assessments, design and execute time study analyses, facilitate stakeholder working sessions, and construct detailed capacity planning models that enable data-driven workforce decisions across the organization. We embrace more innovative ways of working and prioritize opportunities to strengthen and advance your career. This position requires you to balance multiple concurrent initiatives across 4-8 week build cycles, coordinating between technical data teams and operational stakeholders while maintaining rigorous documentation and project tracking. What sets JLL apart is our culture of collaboration, locally and across the globe, which allows us to create transformative solutions for the real estate industry. Secondarily, you will contribute to KPI Program support, assisting with the implementation of new and revised key performance indicators that measure operational health and goal achievement. The ideal candidate brings capacity planning or workforce analytics experience, advanced Excel proficiency, strong project coordination skills, and the ability to translate complex analytical findings into clear, actionable insights for diverse stakeholder groups.

At JLL, we are collectively shaping a brighter way - for our clients, ourselves, and our fellow employees. We choose to take the more inspiring, innovative, and optimistic path on our journey toward success. What sets JLL apart is our culture of collaboration, locally and across the globe, which allows us to create transformative solutions for the real estate industry. We support each other's wellbeing and champion inclusivity and belonging across teams.

What your day-to-day will look like:

• Execute the full discovery-to-business as usual (BAU) development cycle for prioritized capacity planning models including conducting scope assessments to define work boundaries, roles, and performance expectations
• Design, build, and execute time study analyses to measure effort per task across role levels and complexity tiers while coordinating time study logistics including participant scheduling, data collection instruments, and completion tracking
• Conduct process optimization assessments to identify inefficiencies and unnecessary steps while providing optimization recommendations before model construction to ensure models are built on efficient baselines
• Facilitate working sessions with stakeholders to align upon model inputs and construct model calculations utilizing optimized-process baselines
• Facilitate validation exercises to confirm model accuracy against known operational patterns while engaging with the Data Analyst on dashboard requirements and data pipeline needs
• Support handover of completed capacity planning models for BAU operations with monitoring protocols and contribute to governance review processes and model recalibration cycles
• Support implementation of new and revised key performance indicators by coordinating KPI development stages including requirements gathering, data onboarding, build, validation, and launch
• Track project milestones, dependencies, and deliverables across multiple workstreams while proactively identifying and resolving blockers or dependencies to maintain project momentum
• Maintain comprehensive documentation, status reporting, and RAID logs while supporting stakeholder communication between Program Manager, data team, and service line teams.

Required Qualifications:

• 2-3 years of experience in capacity planning, operations, or a business management role with a strong analytical focus and demonstrated experience with workforce analytics or staffing models in a dynamic operational environment
• Advanced proficiency in Excel including complex formulas, pivot tables, data modeling, and scenario analysis with ability to build sophisticated capacity planning calculations
• Experience conducting time studies, scope assessments, or structured process analysis with understanding of how to measure task effort and translate findings into workforce models
• Working understanding of project management methodologies and how cross-functional initiatives are scoped and executed with strong organizational skills to manage multiple priorities across 4-8 week build cycles
• Experience with BI tools such as QuickSight, Tableau, or Power BI with ability to engage effectively on dashboard requirements and data visualization needs
• Ability to work effectively across technical and non-technical stakeholder groups, translating data and analysis into clear, actionable insights for diverse audiences
• Clear and concise written and verbal communication skills with comfort presenting findings and recommendations to leadership and operational teams
• Strong time management and deadline-driven work ethic in a fast-paced environment with proactive communication style and strong follow-through on commitments
• Bachelor's Degree in Business Analytics, Data Science, Project Management, Operations Management, or related field, or equivalent experience demonstrating analytical and project management capabilities.

Preferred Qualifications:

• Experience with demand forecasting or scenario modeling in workforce planning or operations contexts with understanding of how capacity models adapt to changing business conditions
• SQL experience enabling direct data extraction and validation to support capacity planning model development and KPI measurement
• Experience with AI tools, including prompt development and AI-assisted analysis, that enhance analytical efficiency and insight generation
• Familiarity with project management platforms such as Smartsheet or Asana with experience maintaining project tracking, milestone monitoring, and dependency management
• Previous experience supporting Amazon accounts or working in corporate environments with understanding of large-scale operational complexity
• Background in Lean, Six Sigma, or other process improvement methodologies that inform process optimization assessments
• Experience building comprehensive documentation and training materials for model handover and BAU operations
• Knowledge of workforce management systems or capacity planning platforms used in corporate service delivery environments.

Location:

On-site

Location:

On-site -Arlington, VA, Nashville, TN

Additional Requirements:

Must comply with Amazon's mandatory 5-day in-office policy.

Estimated compensation for this position:

88,200.00 - 108,100.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Job Tags:

GREF

Personalized benefits that support personal well-being and growth:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

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