Senior Occupancy Planner

JLL; Boston (MA); On-site; USD 110,000 - 159,500; Full time

Benefits offered by this job

401(k) plan with matching

Medical, Dental & Vision

Paid parental leave

Paid Time Off

Daily Pay

Job summary

JLL is seeking a Senior Occupancy Planner to drive the occupancy strategy and space management within corporate workplace programs. You will partner with Portfolio Strategy and Client Planning teams, leading occupancy planning initiatives across a 1–5 year horizon for the AMER region.

The role requires 5–8 years in corporate real estate, strong project management, and advanced Excel skills. Onsite location with opportunities to influence migration plans and space policies.

Qualifications

• Bachelor's Degree required.
• 5-8 years in corporate real estate.
• Experience in space/occupancy planning at a strategic level.
• Proficient in CAFM systems and Bluebeam preferred.
• Proficient in Microsoft Excel (pivot tables, V-Lookups, formulas).
• Strong ability to convey planning strategy in written format with data and floor plans.
• Ability to work with MS Office suite and project management tools.
• Familiar with AI tools and integrating them into workflows.

Responsibilities

• Apply and validate headcount projections for a rolling three-year plan.
• Develop occupancy scenarios and analyze occupancy metrics.
• Track and report headcount vs. actuals, develop site-specific strategies.
• Report supply and capacity for a rolling three-year timeframe.
• Develop migration plans and sequencing of moves.
• Create stacking diagrams and coordinate scope and phasing with stakeholders.
• Educate on space policies and maintain quarterly space allocation plans.

Skills

Project management

Excel (Pivot, V-Lookup)

Space planning

Data analysis

AI tools familiarity

Education

Bachelor's Degree

Tools

CAFM systems

Bluebeam

Microsoft Excel

PM tools

Job description

Overview

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

As Senior Occupancy Planner, you will support the clients occupancy strategy and space management within the framework of corporate workplace programs, metrics, and real estate strategy. Reporting to the Area Occupancy Planning Lead, you will partner closely with Portfolio Strategy and the Client's Strategic Planning team, driving integration with relocation management, project management, and facilities management functions. You will serve as the single point of contact for quality control in terms of consistency in planning processes, procedures, and protocols, as well as workplace design solutions for your portfolio. You will understand the planned 1-5 year real estate strategy for all buildings and businesses in your portfolio, acting as the main point of contact for occupancy planning initiatives and their implementation for your specified AMER area.

What your day-to-day will look like

• Apply and validate finance-approved top-down headcount projections by business unit for a rolling three-year planning horizon, partnering with the OP Client and Portfolio Strategy team to analyze the client's portfolio and identify opportunities to optimize space.
• Develop occupancy scenarios to support business and GREG requirements, analyze occupancy and attendance metrics.
• Track and report projected versus actual headcount by organization, developing city and site-specific occupancy strategies with GREF Leadership and client occupancy planning.
• Report current and forecasted supply and capacity for a rolling three-year timeframe, collect preliminary program requirements for each organization and team, and develop migration plans and sequencing of org-level moves.
• Develop stacking diagrams of current and future state based on three-year headcount forecasts, obtain organizational alignment on migration and stacking plans by partnering with client occupancy planning, and coordinate scope and phasing schedules for project implementation.
• Recommend and apply space policies, standards, procedures, and protocols, educate and ensure compliance on planning and space policies, and report and maintain quarterly org-level space allocation plans
• Review Site Audit Data (including seat assignments, occupancy, vacancy, labs, and equipment) and partner Facilities and SDI contacts for validation needs and timing.

Required Qualifications

• Bachelor's Degree
• 5-8 years of experience in a corporate real estate environment
• Previous experience in space/occupancy planning at a strategic level
• Proficient in CAFM systems and Bluebeam preferred
• Proficient in Microsoft Excel (pivot tables, V-Lookups, cell calculations, formulas, etc.) and headcount and space demand analysis for 1:1 and agile populations
• Strong ability to convey planning strategy in written format incorporating supportive data and floor plans into concise presentations
• Ability to work in all Microsoft Office suite software technology
• Strong Project Management skills and mindset and proficiency with project management tools
• Familiar with AI tools and integrating them into daily workflows and deliverables
• Ability to thrive in dynamic and ambiguous work settings

Preferred Qualifications

• Experience with workplace strategy is highly desirable
• Experience in matrixed leadership roles as lead Occupancy Planner
• Experience leading special, ad-hoc planning analyses
• Strong relationship management skills and ability to deal with sensitive information
• Experience facilitating communication between occupancy planners, space planners, Org Space Program Managers, and other GREF team members
• Experience incorporating occupancy strategy into long-term strategy documents to clearly articulate impacts to city, site, and org-level allocations
• Experience supporting document development of long-range strategy incorporating occupancy strategy at building and org level
• Strong interpersonal skills and the ability to be effective working with JLL and client personnel at all levels

Location

Onsite

At JLL, we are collectively shaping a brighter way - for our clients, ourselves and our fellow employees. We choose to take the more inspiring, innovative, and optimistic path on our journey toward success. What sets JLL apart is our culture of collaboration, locally and across the globe, which allows us to create transformative solutions for the real estate industry. We support each other's wellbeing and champion inclusivity and belonging across teams.

JLL is an Equal Opportunity Employer committed to diversity and inclusion.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Compensation and Benefits

Estimated compensation for this position: 110,000.00 - 159,500.00 USD per year

Note: This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location: On-site - Boston, MA, New York, NY

Job Tags: GREF

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We are interested in getting to know you and what you bring to the table!

Benefits

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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