Assistant Portfolio Manager - Property Ops & Leasing

Fairgrove Property Management; San Diego (CA); On-site; USD 55,000 - 65,000; Full time

Job summary

Fairgrove Property Management is seeking an Assistant Portfolio Manager to handle end-to-end management for a small portfolio (~50–100 units) and to provide administrative support to one or more Portfolio Managers. The role involves rent collections, lease renewals, notices to vacate, and various tasks requiring strong organization and communication skills.

You will gain hands-on exposure to property management, including owner communications, reporting, vendor coordination, and resident

Qualifications

• Bachelor’s degree or equivalent experience.
• Experience in property management or related field preferred but not required.
• Strong knowledge of computers and technology including cloud-based software and applications.
• Extremely proficient in Microsoft Office 365.
• Great communication skills.
• Customer service oriented.
• Organized and able to manage multiple priorities.
• Honest, Trustworthy & Accountable.
• Clean driving record.
• Dependable transportation.

Responsibilities

• Assist Portfolio managers with daily administrative tasks, including rent collections, document preparation, and communication with residents.
• Identify renewal and/or rent increase opportunities, prepare reports, and upon approval, send documentation to the resident and complete updates in Appfolio.
• Record notice to vacates, communicate standard process and requirements to residents, schedule inspections, process deposit accounting, and bad debt, when applicable.
• Manage property owner communication, prepare, and distribute reports on property performance as needed.
• Manage all aspects of occupancies through resident lifecycle. Respond to resident inquiries and concerns in a timely and professional manner.
• Coordinate repairs and maintenance requests with vendors, ensuring timely completion and high-quality work.
• Oversee marketing and leasing to limit vacancies.
• Obtain property owner approvals to perform work, process invoices and approve payables.
• Conduct periodic property inspections to ensure compliance with company standards.
• Monitor property utilities, contracts, and vendor services to ensure efficient operations.
• Maintain accurate and up-to-date property records, lease agreements, and resident files.

Skills

Communication

Customer service

Organization

Integrity

Problem-solving

Education

Bachelor’s degree or equivalent experience

Property management experience (preferred)

Tools

Microsoft Office 365

Appfolio

Job description

Fairgrove Property Management is seeking an Assistant Portfolio Manager to handle end-to-end management for a small portfolio (~50–100 units) and to provide administrative support to one or more Portfolio Managers. The role involves rent collections, lease renewals, notices to vacate, and various tasks requiring strong organization and communication skills.

You will gain hands-on exposure to property management, including owner communications, reporting, vendor coordination, and resident