Portfolio Manager - Property Management

Newmark; New York (NY); On-site; USD 90,000 - 140,000; Full time

Job summary

Newmark is seeking an experienced Portfolio Manager to oversee a mixed portfolio of commercial properties in New York. You will manage financial reporting, budgets, lease administration, and day-to-day operations while maintaining strong tenant relations.

Residential financial management is a plus. Proficiency in MRI/Yardi and Excel is required to analyze data, run reports, and support portfolio decisions. The role demands independent prioritization and clear communication with internal teams.

Qualifications

• Proven experience in commercial property/portfolio management.
• Residential financial management experience is a plus.
• Strong working knowledge of MRI and/or Yardi (running and reading reports).
• Demonstrated understanding of commercial leases and lease abstraction.
• Experience with budgeting and financial reporting for real estate portfolios.
• Advanced proficiency in Microsoft Excel.
• Excellent written and verbal communication skills.
• Self-motivated with the ability to work independently and manage competing priorities.

Responsibilities

• Prepare and analyze monthly financial reports.
• Develop and manage property budgets, including variance analysis.
• Process and manage monthly tenant charges and billing.
• Run and interpret reports using MRI and/or Yardi software.
• Maintain accurate data within property management systems.
• Review, interpret, and understand residential leases.
• Complete lease abstracts, capturing key terms, dates, and financial obligations.
• Track critical lease dates (renewals, expirations, escalations).
• Serve as primary point of contact for tenant correspondence.
• Address tenant inquiries related to billing, leases, and property operations.
• Build and maintain positive tenant relationships to support retention.
• Work independently to prioritize and resolve portfolio-related issues.
• Coordinate with internal teams as needed.

Skills

Portfolio management

Financial analysis

Budgeting

Lease administration

Communication skills

Independent work

Tools

MRI

Yardi

Job description

Job Description

We are seeking an experienced Portfolio Manager with strong financial skills to oversee a mixed portfolio of commercial properties, with residential property management experience considered a strong plus. This role requires a detail-oriented professional who can manage financial reporting, tenant relations, lease administration, and day-to-day operations across the portfolio.

Key Responsibilities

Financial Management & Reporting

• Prepare and analyze monthly financial reports
• Develop and manage property budgets, including variance analysis
• Process and manage monthly tenant charges and billing

Property Management Systems

• Run and interpret reports using MRI and/or Yardi software
• Maintain accurate data within property management systems

Lease Administration

• Review, interpret, and understand residential leases
• Complete lease abstracts, capturing key terms, dates, and financial obligations
• Track critical lease dates (renewals, expirations, escalations)

Tenant Relations

• Serve as primary point of contact for tenant correspondence
• Address tenant inquiries related to billing, leases, and property operations
• Build and maintain positive tenant relationships to support retention

General Portfolio Oversight

• Work independently to prioritize and resolve portfolio-related issues
• Coordinate with internal teams as needed

Qualifications

• Proven experience in commercial property/portfolio management
• Residential financial management experience is a plus
• Strong working knowledge of MRI and/or Yardi (running and reading reports)
• Demonstrated understanding of commercial leases and lease abstraction
• Experience with budgeting and financial reporting for real estate portfolios
• Advanced proficiency in Microsoft Excel
• Excellent written and verbal communication skills
• Self-motivated with the ability to work independently and manage competing priorities