Assistant, Physical Production

Independent Artist Group; New York (NY); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Health and wellness benefits

401(k) plan with company matching

Generous paid time off

Job summary

Independent Artist Group is seeking an Assistant to support two high-volume Agents in our Physical Production Department and assist with the top-tier roster. The role requires a communicative, organized individual who can take initiative while learning on the job.

Responsibilities include rolling calls, calendar management, and maintaining records, while engaging with high-profile clients and executives. Strong discretion and reliability are essential in this fast-paced entertainment environment.

Qualifications

• Bachelor's degree from an accredited university or equivalent professional experience.
• 1–2 years of professional experience preferred.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Experience in entertainment/agency environment is a plus.

Responsibilities

• Rolling calls, managing calendars, and taking notes.
• Managing departmental records/databases and cross-departmental grids.
• Communicating with high-profile clients, studio/network executives, promoters, and managers with confidentiality.
• Submitting material and tracking clients for television and film projects.
• Maintaining and tracking expenses.

Skills

Organizational skills

Attention to detail

Follow-through

Discretion

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Independent Artist Group (IAG) was born upon the merger of Agency for the Performing Arts (APA) and Artist Group International (AGI) in the summer of 2023. IAG combines the breadth of APA's renowned full-service representation capabilities as a legacy Talent and Literary agency in the entertainment industry, with AGI's reputation as the premiere independent music touring agency with a roster of superstar stadium and arena acts as well as cutting-edged emerging artists in the music and comedy worlds.

The result is a powerful new voice in artist representation with the entrepreneurial passion to create ground-breaking partnerships for our clients across multiple platforms and business lines, combined with the deal making acumen and deep relationships that come from their combined 95-year legacies in the agency business.

What We Are Looking For

We are seeking an experienced Assistant to support two high volume Agents in our Physical Production Department, as well as participate in supporting the Agency's top tier below the line roster. The position requires a communicative, organized, and thoughtful individual who can take initiative while learning on the job.

Duties

• Rolling calls, managing calendars, and taking notes
• Managing departmental records/databases, and cross-departmental grids
• Communicating with high-profile clients, studio/network executives, promoters, and managers, while understanding the importance of confidentiality and professionalism
• Submitting material and tracking clients for television and film projects
• Maintaining and tracking expenses

Skills And Qualifications

• Strong organizational skills: impeccable ability to multi-task and prioritize work to meet deadlines
• Strong attention to detail: resourceful, proactive, reliable, trustworthy, and assertive
• Impeccable follow-through: the ability to initiate projects, develop timelines, and meet deadlines
• Ability to maintain discretion and a high level of confidentiality

Education And Experience

• Bachelor's degree from an accredited university and/or 1-2 years of professional experience
• Prior agency and/or management experience is a plus
• Proficiency in Microsoft Office
• Proficiency in Entertainment is a plus

Perks and Benefits

In addition to the base compensation for this role, IAG proudly offers many additional benefits to employees, including (but not limited to):

• Comprehensive company sponsored health and wellness benefits, including medical, dental, vision, fertility and family planning services, chiropractic and acupuncture care, and life and AD&D coverage
• 401(k) plan with company sponsored quarterly financial planning meetings
• Robust paid time off, including sick leave, discretionary time off, 12 paid company holidays and a two-week paid holiday at the end of the year

IAG provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.