Assistant Office Services Manager

MERCY COLLEGE; Village of Dobbs Ferry (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading college in New York is seeking a qualified individual to oversee building maintenance and warehouse operations. The role requires extensive experience in office services and supervisory skills. The successful candidate will manage staff, oversee inventory, and ensure efficient operations within the facility. This position offers a structured Monday-Friday schedule with opportunities for overtime and travel.

Qualifications

• Six years of experience, including two at a supervisory level.
• Experience in property management, warehouse operations, and purchasing.

Responsibilities

• Oversee building maintenance and respond to incident calls.
• Supervise warehouse staff and manage daily job assignments.
• Monitor inventory levels and approve supply requisitions.

Skills

Supervisory Skills

Property Management

Warehouse Operations

Inventory Management

Purchasing

Education

Associate’s Degree

Bachelor’s Degree

Master’s Degree

Doctorate

Job description

Job Listing Details

Expires on May 23, 2025

• Location: Green Island, NY
• Schedule: Monday-Friday
• Work hours: 6:30am-2:30pm
• Apply by: 05/28/2025

Qualifications

Six years of experience, including two at a supervisory level, in at least two of the following office services: property or space management, warehouse and inventory operations, purchasing, fleet or parking management, telecommunications, mail room operations, printing, or records management and retention.

Substitution:

• Associate’s degree can substitute for 2 years of experience
• Bachelor’s degree can substitute for 4 years of experience
• Master’s degree in a related field can substitute for 5 years of experience
• Doctorate in a related field can substitute for 6 years of experience

Responsibilities

1. Oversee general building maintenance needs; respond to incident calls and complaints; deploy staff to resolve issues; provide overall direction to warehouse staff.
2. Supervise warehouse staff; schedule daily job assignments and mail deliveries/pickups; prepare and review employee evaluations, probation reports, and attendance logs.
3. Inspect incoming deliveries; authorize distribution and storage; facilitate space planning; coordinate loading/unloading; handle delivery of supplies, furniture, and equipment.
4. Monitor inventory levels; approve supply requisitions; maintain logs; oversee physical inventory of supplies.
5. Prepare purchase requisitions and order forms; restock supplies; ensure timely delivery of requests.
6. Utilize the statewide financial system (SFS) for purchasing and accepting deliveries; operate facility vehicles and warehouse equipment; coordinate maintenance of fleet vehicles; maintain vehicle logs and reports.
7. Service and provide minor repairs to automotive and mechanical equipment; oversee forklift training and certification.
8. Research purchase options; negotiate pricing; recommend cost-effective acquisitions; follow procurement policies.
9. Coordinate with building management for maintenance reviews; submit repair requests; adjust building temperatures.
10. Respond to inquiries from staff, units, agencies, or external customers.
11. Manage storage and disposition of old stock; schedule recycling pickups; maintain records; supervise subordinate staff and perform their duties if needed.
12. Identify training needs for staff; ensure appropriate training.
13. Perform manual labor as required; work overtime and travel up to 10%; adhere to departmental policies and procedures.