Assistant Office Manager

Morton Dental Group; Madison (AL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation

Benefits and paid time off

Professional development and training

Opportunities for career advancement

Job summary

Morton Dental Group seeks a results‑driven Office Manager to lead daily office operations, ensuring a smooth, patient‑focused practice and a cohesive team.

The ideal candidate is organized, proactive, and committed to continuous improvement, with strong communication and leadership skills to drive performance and growth.

Join a modern, high‑tech environment with opportunities for professional development and career advancement.

Qualifications

• Leadership or management experience preferred, especially in a dental office.
• Strong communication, organization, and problem-solving skills.
• Ability to lead a team while maintaining accountability and professionalism.
• High emotional intelligence and a patient-centered approach.
• Dependability, initiative, and attention to detail.
• Ability to stay calm and solution-focused in a fast-paced environment.

Responsibilities

• Oversee daily office operations, scheduling, workflows, and team responsibilities.
• Help the team stay organized, productive, and focused on shared goals.
• Lead daily huddles and communicate priorities and expectations.
• Identify opportunities to improve office processes and patient flow.
• Ensure company standards, systems, and checklists are followed consistently.
• Partner with regional leadership to support practice growth and operational goals.
• Lead by example through professionalism, accountability, and teamwork.
• Support hiring, onboarding, training, and ongoing employee development.
• Coach team members and address performance concerns fairly and professionally.
• Encourage collaboration, communication, and a positive workplace culture.
• Help team members grow in their skills and take pride in their work.
• Monitor office performance, production, collections, and other key measures.
• Support the company's collections standard of 97% or above.
• Ensure patient balances, insurance follow-up, and deposits are handled accurately and promptly.
• Help improve treatment acceptance and scheduling of recommended care.
• Identify performance trends and work with leadership to develop solutions.

Skills

Leadership experience

Communication

Organization

Problem-solving

Emotional intelligence

Team management

Attention to detail

Calm under pressure

Job description

At Morton Dental Group, we do dentistry differently.

We are building a premier, relationship-driven dental organization focused on exceptional patient experiences, operational excellence, professionalism, leadership, and long-term success for our team. Our vision is to raise the standard for private practice dentistry across Middle Tennessee by creating an environment where both patients and team members genuinely thrive.

Joining Morton Dental Group is not equivalent to “just taking a job.” We are intentionally building an elite, growth-minded team of professionals who care deeply about patient care, teamwork, accountability, leadership, and operational excellence.

Our offices are modern, high-tech, fast-paced, and designed not only for excellent patient experiences, but also to help our team succeed operationally and professionally every day.

Position Summary

The Office Manager leads the day-to-day operations of the dental practice, helping ensure the office runs smoothly, the team works well together, and patients receive an exceptional experience.

This role is responsible for supporting office performance, developing team members, maintaining operational standards, and creating a positive, professional environment. The ideal candidate is an organized, proactive leader who takes ownership, communicates effectively, and is committed to continuous improvement.

What We Offer

• Competitive compensation
• Benefits and paid time off
• Professional development and training
• Opportunities for career advancement

Key Responsibilities

Office Operations

• Oversee daily office operations, scheduling, workflows, and team responsibilities.
• Help the team stay organized, productive, and focused on shared goals.
• Lead daily huddles and communicate priorities and expectations.
• Identify opportunities to improve office processes and patient flow.
• Ensure company standards, systems, and checklists are followed consistently.
• Partner with regional leadership to support practice growth and operational goals.
• Lead by example through professionalism, accountability, and teamwork.
• Support hiring, onboarding, training, and ongoing employee development.
• Coach team members and address performance concerns fairly and professionally.
• Encourage collaboration, communication, and a positive workplace culture.
• Help team members grow in their skills and take pride in their work.
• Monitor office performance, production, collections, and other key measures.
• Support the company's collections standard of 97% or above.
• Ensure patient balances, insurance follow-up, and deposits are handled accurately and promptly.
• Help improve treatment acceptance and scheduling of recommended care.
• Identify performance trends and work with leadership to develop solutions.

Patient Experience & Compliance

• Ensure patients feel welcomed, respected, and well cared for.
• Address patient concerns with professionalism and compassion.
• Maintain a clean, organized, and professional office environment.
• Support compliance with OSHA, HIPAA, and company policies.
• Promote consistent standards for patient care and communication.

What We're Looking For

• Previous leadership or management experience; dental office experience preferred.
• Strong communication, organization, and problem-solving skills.
• Ability to lead a team while maintaining accountability and professionalism.
• Strong emotional intelligence and a patient-centered approach.
• Dependability, initiative, and attention to detail.
• Ability to remain calm and solution-focused in a fast-paced environment.
• Willingness to receive feedback, learn, and continue growing.
• A positive, team-oriented mindset and commitment to excellence.