Assistant Office Manager

California Jobs; Downey (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Join a dynamic automotive company as an Assistant Office Manager, where you'll play a crucial role in maintaining financial integrity and supporting HR functions. This position offers a unique opportunity to work in a fast-paced environment, ensuring compliance and helping to streamline processes. With a commitment to quality and customer satisfaction, this forward-thinking company values integrity and teamwork. If you're organized, detail-oriented, and ready to take your career to the next level, this is the perfect opportunity for you.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Life Insurance

Paid Time Off

Qualifications

• 2+ years of experience in an automotive dealership environment.
• Strong knowledge of financials, payables, and receivables.

Responsibilities

• Maintain accounting schedules and reconcile accounts monthly.
• Assist HR with onboarding and manage compliance training.
• Collaborate with management on various tasks.

Skills

Automotive Accounting

Payroll Preparation

Time Management

Problem Solving

Communication Skills

Microsoft Office Suite

Education

Experience as Office Manager

Valid Driver's License

Tools

Tekion DMS

ADP Payroll System

Job description

LA Honda World is looking for an experienced Assistant Office Manager to join our team.

We are a professional automotive company based in Southern California with significant exposure in the automotive retail, after-sales, and racing sectors.

LA Honda World is a team of dedicated professionals with high integrity focused on being the best in every facet of our business. We are committed to working tirelessly to gain the trust of our customers and provide quality experiences that represent our individual and company values. We sell, we service, we race, we win!

If you have attributes that align with our vision and mission along with experience, then you have what it takes to apply and join our team!

Responsibilities:

• Maintain various accounting schedules with follow-up on any aged items
• Reconcile select accounts monthly
• Complete end-of-month accounting reports
• Assist with payroll processing
• Assist HR Department with New Hire onboarding process
• Manage compliance and HR training
• Ensure compliance with government regulations
• Handle factory incentives and 8300 submissions
• Assist with legal requests for production of records
• Assist in the completion of annual reviews and audits
• Support Contract clerks to ensure timely deal processing
• Collaborate with Controller and Office Manager on various tasks
• Perform other duties as assigned by management

Qualifications:

• Current or prior experience as an Office Manager, Business Manager, or Assistant Controller in a new car dealership (2+ years)
• Strong knowledge of automotive accounting, including Payables, Receivables, Inventory, Financials, DMV, and Contracts
• Payroll preparation and reporting experience preferred
• Ability to work effectively across all organizational levels
• Valid driver's license with a clean driving record
• Willingness to undergo pre-employment background check and drug screening
• Highly organized with the ability to multitask in a busy environment
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Excellent time management and problem-solving skills
• Strong communication skills
• Experience with Tekion DMS and ADP payroll system preferred

Reports to:

Controller & Office Manager

Job Type:

Full-time

Pay:

$30 to $33 per hour (based on experience)

Benefits:

• Medical, Dental, and Vision Insurance
• 401(k) Plan
• Life Insurance
• Paid time off

It's Time to Make the Most Important Move of Your Career!

The statements above describe the general nature of the work. Responsibilities may be amended to meet organizational needs. We are an Equal Opportunity Employer and a drug-free workplace.

We Would Really Like To Hear From You!