EXECUTIVE ASSISTANT TO THE CEO / COO AND OFFICE MANAGER

National Research Group; Los Angeles (CA); On-site; USD 70,000; Full time

Job summary

A leading insights and strategy firm in Playa Vista seeks an Executive Assistant to the CEO/COO. This full-time role involves managing schedules, communications, and office operations in a dynamic environment. The ideal candidate is organized, detail-oriented, and has 2-5 years of relevant experience. The position offers competitive compensation and a range of benefits, including unlimited PTO and health insurance.

Benefits

Unlimited PTO

Medical, Dental, and Vision Insurance Plans

401K with company match

12 weeks paid Parental Leave

Employee perks program

Pet friendly headquarters

Qualifications

• 2-5 years of relevant experience as an Executive Assistant or in operational management.
• Strong computer skills and detail-oriented.

Responsibilities

• Coordinate and manage the CEO / COO's schedule and communications.
• Prepare for events and manage client gatherings.
• Oversee office operations and improve systems.

Skills

Communication

Organization

Teamwork

Time Management

Education

BA / BS in business, administration, or a related field

Tools

Microsoft Office

Google Workspace

Apple productivity tools

Job description

NRG is a leading global insights and strategy firm at the confluence of content, culture, and technology. We stay ahead of whats next, providing fresh insights to spark new ideas. Were a trusted partner to our clients, working behind the scenes to bring imagination, depth, and clarity to their biggest challengesin entertainment, technology, lifestyle, sports, and gaming. Together, we create with confidence.

Were proud of our companys values these values guide us as we navigate sunny days, gray skies and everything in between :

• Do what you love. With conviction.
• Where discovery lives. And impact drives.
• Big thinking. Collectively inspired.

Embrace the journey. Be human.

The Opportunity :

We are seeking a dynamic and highly motivated individual to fill the combined role of Executive Assistant to the CEO / COO and Office Manager in our Playa Vista office. The ideal candidate is highly organized, and capable of managing workloads and prioritizing tasks in a fast-paced environment. This role is critical to ensuring the seamless operation of our office and the efficient management of the executive team's time and resources. This position offers the opportunity to be involved in key initiatives at a cutting-edge, quickly growing company.

Your Impact :

Executive Assistant to CEO / COO :

• Coordinate and manage the CEO / COOs schedule, ensuring that all meetings, deadlines, presentations, and other duties are performed seamlessly.
• Assist in preparing the CEO / COO for events such as panel discussions, conferences, and client meetings.
• Coordinate the CEO / COOs communications, including phone calls, internal and external correspondence.
• Make travel arrangements, including flights, accommodations, and other itinerary specifics.
• Prepare and submit expense reports.
• Coordinate projects and reports for the CEO / COO.
• Manage and organize client events, dinners, and presentations.
• Develop an understanding of the needs of the organization and prioritize conflicting needs as necessary.
• Oversee the clerical and front office functions to ensure smooth daily operations.
• Improve operational systems, processes, and policies in support of the companys mission, specifically supporting better management reporting, information flow, and business process planning.
• Manage office events, including planning and execution of social gatherings and ordering catering.
• Maintain office cleanliness, dcor, and supplies; make necessary space upgrades and coordinate inter-office moves.
• Liaising directly with our sister-agencies operations team and parent companies Facilities team where necessary.
• Document all operations expenditures and inventory.
• Document regular building inspections and walk throughs.
• Manage meeting room technology, ensuring all VC and screenshare systems are functioning properly.
• Manage external vendors and communicate with building management as needed.
• Ensure the office environment is comfortable, safe, and compliant with all relevant health, safety, and facility regulations.

Who We're Looking For :

• Internally-motivated self-starter who continuously strives to get things done regardless of challenges encountered.
• Successfully manages time and multiple competing priorities in order to ensure deadlines are always met.
• Team player who is able to work collaboratively and drive projects to completion with minimal oversight.
• Strong communication skills, both verbal and written.
• Highly organized and extraordinarily detail-oriented.
• Positive and personable attitude, with the ability to work harmoniously and effectively within a team and across teams.
• 2-5 years of relevant experience working in operational management and / or as an Executive Assistant; experience at an entertainment or digital media company is a plus.
• Strong computer skills, including proficiency in Microsoft Office, Google Workspace, and / or Apple productivity tools.
• BA / BS in business, administration, or a related field with a strong academic record.

Position Type :

This is a full-time, exempt position.

This job operates in a professional office environment in Playa Vista, CA, where the role requires being physically present 5 days per week. The role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.

What We Offer :

We embrace the current era of work and what it means to be a best-in-class employer. We understand the flexibility that is required to recruit and retain incredible talent, whether its empowering you to do your best work or supporting you if you need to take a mental health day for self-care and rest. Below is a unique blend of benefits tailored to meeting the ever-changing professional landscape :

• Great offices in Playa Vista, New York, and London.
• Unlimited PTO, volunteer days and a generous number of recharge days including a full office closure during the week of Christmas and New Years.
• Medical, Dental, and Vision Insurance Plans.
• 401K with company match.
• 12 weeks paid Parental Leave.
• Regular performance evaluations with opportunities for promotions and merit increases.
• Educational and training reimbursement plan and other training and professional development opportunities.
• Employee perks program (includes discounts on travel, hotels, cars, fitness, movie tickets and more).
• Resources available for mental health, inclusive care and family building.
• NRGratitude our company-wide employee recognition program.
• Regular team / company events and activities including annual summer and holiday parties.

Pet friendly headquarters and pet insurance options.

Our Commitment :

Diversity, equity, and inclusion is at the center of all our practices to ensure that NRG is a place where people from all identities and backgrounds can thrive. NRG is committed to recruiting and retaining diverse talent by supporting their growth through learning programs, internal mobility, affinity group participation and leadership development. Our differences make us a stronger workforce and enhance our creativity and innovation. We are proud to be an inclusive workplace for all and are committed to equal employment opportunity regardless of race, color, religion, sex, age, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

Compensation :

In order to comply with equal pay and salary transparency laws in various locations, we believe the target range of base compensation in Los Angeles, California for this role is USD $70,000 per year. Actual compensation is influenced by a wide array of factors including but not limited to skillset, level of experience, and location.

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Executive Assistant • Los Angeles, CA, United States