Assistant Office Manager

Global Channel Management; Boston (MA); On-site; USD 42,000 - 60,000; Full time

Job summary

A leading company in the management sector is seeking an Assistant Office Manager to support daily operations in Boston. This role involves handling administrative duties, managing visitor relations, and ensuring efficient office maintenance. The ideal candidate will have strong organizational skills and a proactive approach to problem-solving. Experience in a professional office setting and proficiency in tools like Oracle and MS Office are essential for success in this position.

Qualifications

• 2 years' experience in a professional office environment is required.
• Ability to accomplish multiple tasks within agreed-upon timeframes.
• Strong track record in managing relationships with customers and vendors.

Responsibilities

• Manage incoming calls and direct them appropriately.
• Greet guests professionally.
• Track and order general office supplies.

Skills

Organizational skills

Communication

Customer Relationship Management

PC savvy

Tools

Oracle

MS Office suite

Job description

Assistant Office Manager needs 2 years' experience in a professional office environment

Oracle

MS Office suite

PC savvy

Strong track record of building and maintaining solid relationships with internal and external customers and vendors.

Strong organizational skills : ability to accomplish multiple tasks within the agreed-upon timeframes through effective prioritization of duties and functions in a fast-paced environment.

Administrative

Professionally manage all incoming calls by answering them promptly and ensuring that the caller is directed appropriately.

Greet guests in a professional, courteous manner.

Open visitor and common areas upon arrival to the office (i.e., turn on lights, deliver newspapers, organize kitchens and conference rooms, etc.).

Manage visitor and office maintenance requests through the building's online system and follow through with those requests.

Track and order general office supplies and supplies for office equipment.

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Assistant Office Manager • Boston, MA, United States