Ten (10) Month Assistant Office Manager

Framingham Public Schools; Framingham (MA); On-site; USD 35,000 - 55,000; Full time

Job summary

Eine zukunftsorientierte Bildungseinrichtung sucht einen engagierten Assistant Office Manager, der die reibungslose Verwaltung des Schulbüros unterstützt. In dieser Rolle sind Sie das Herzstück der Kommunikation und Organisation, das dazu beiträgt, eine sichere und einladende Lernumgebung zu schaffen. Sie werden die Gelegenheit haben, mit einem vielfältigen Team zu arbeiten und Ihre Fähigkeiten in einem dynamischen Umfeld einzubringen. Wenn Sie eine Leidenschaft für Bildung und ein Talent für Organisation haben, könnte dies die perfekte Gelegenheit für Sie sein!

Qualifications

• Erfahrung im Schulbüro oder im Kundenservice.
• Bilingualität wird als Vorteil angesehen.

Responsibilities

• Unterstützung des Schulleiters bei täglichen Abläufen.
• Effiziente Verwaltung von Anfragen und Kommunikation.
• Erstellung von Berichten und Dokumenten.

Skills

Datenverwaltung

Kommunikationsfähigkeiten

Multitasking

Vertraulichkeit

Teamarbeit

Education

High School Diploma oder GED

Tools

Google Suite

MS Office

Job description

FRAMINGHAM PUBLIC SCHOOLS

Framingham High School

TITLE:

Assistant Office Manager

2024-2025 School Year

POSITION SUMMARY:

To perform a range of administrative tasks that are essential to the smooth operation of our school and instructional programs. The Assistant Office Manager will contribute to the creation of a safe and conducive learning environment that aligns with the high expectations of achievement within Framingham Public Schools. Specifically, the Assistant Office Manager will serve as the Main Office receptionist, playing a pivotal role in maintaining effective communication and organization within the administrative hub of our school as well as provide essential administrative support where needed to the High School Principal.

OUR MISSION:

Framingham Public Schools is committed to excellence for all students. Our mission statement guides our work: Through a comprehensive education, we aim to create and empower free-thinking, responsible citizens who can participate equally in our rich and diverse community. FPS and the community stand united in our core values: Providing a safe, inclusive, culturally responsive teaching and learning environment; Engaging antiracist and responsible civic advocates; Respecting diversity of thought, learners, cultures, and community; Fostering learning and healthy growth of all students and staff; Ensuring every school will be an active, participatory, equitable community.

Diversity among teachers undoubtedly advances the academic achievement of students. Compliance obligations establish a baseline which we seek to exceed. As a district, Framingham Public Schools is committed to achieving, developing, and maintaining a workforce reflective of the rich racial, linguistic, and cultural diversity of our students. Framingham Public Schools aims to teach our children, and ourselves, to be culturally proficient and inclusive in order to live, learn, and work together in a vibrant and diverse world.

Indeed, Framingham Public Schools is committed to inspiring our school community to be accepting and willing to learn from individuals with differing backgrounds. Our goal is to reflect the diverse community we serve and create a great place to work for everyone by embracing the individual skills, perspectives, and experiences our people bring to the workplace and harnessing these for high performance and improved service delivery. We want our employees to feel included, valued, and respected and have access to equal opportunity, which supports full participation at work. Framingham Public Schools seeks to retain the diverse talent in our workforce and support our people to maintain a long and productive working career.

Framingham Public Schools is dedicated to the goal of building a culturally diverse and pluralistic faculty committed to teaching and working in a multicultural environment and strongly encourages applications from persons with disabilities and who identify as members of historically underrepresented groups.

CERTIFICATES, LICENSES, REGISTRATIONS:

High school diploma or General Education Diploma (GED)

TRAINING AND EXPERIENCE:

Preferred qualifications for this position include previous successful experience in a school office setting or a customer service-related role, with a focus on calendar management. Additionally, bilingual candidates are highly encouraged to apply, as their language proficiency will bring added value to the role.

Framingham Public Schools seeks candidates whose background, teaching, or service has prepared them to contribute to our commitment to diversity and inclusion in all aspects of education. Also, we are interested in candidates who will bring to their professional practice the perspective that comes from a non-traditional educational background or an understanding of the experiences of those underrepresented in the educational field.

SKILLS AND ABILITY:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Accurate data entry and retrieval using computer systems.
• Effective collaboration with individuals from diverse backgrounds.
• Maintaining confidentiality and practicing discretion in handling sensitive information.
• Excellent communication skills, both verbally and in writing, in English.
• Building and fostering a positive team spirit within the workplace.
• Strong multitasking and prioritization skills to successfully work with staff, students, and the public.
• Fluent verbal communication to respond to common inquiries from students and staff.
• Delivering information effectively and responding to questions in one-on-one and small group settings.
• Compiling information into routine reports as required.
• Proficiency in using Google Suite, MS Office, and databases.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The essential functions or duties listed below are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar, related, or a logical assignment to the position. This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and the requirements of the job change.

Provide comprehensive support to the building principal in day-to-day operations, planning, and organization, ensuring smooth and efficient functioning of the school.

• Maintain and streamline efficient systems and processes, identifying areas of improvement and suggesting necessary changes to optimize productivity.
• Respond promptly and professionally to inquiries from parents, addressing their concerns and providing necessary support.
• Create a warm and welcoming environment by warmly greeting, directing, and assisting families and visitors. Effectively use the electronic badge system to ensure accurate tracking of visitor entry and exit.
• Handle incoming phone calls from a wide range of stakeholders such as external vendors, community members, parents, organizations, district and city personnel, and staff members, ensuring prompt and appropriate routing of inquiries.
• Generate required reports, as requested by the building principal, using accurate and up-to-date data.
• Assist in distributing handouts and fliers, both in print and electronic formats, to effectively communicate important information to the school community.
• Support daily dismissal procedures, ensuring the safe and orderly transition of students from the school premises.
• Handle incoming and inter-district mail, sorting and distributing it efficiently to the appropriate recipients, maintaining effective communication channels.
• Prepare various documents, reports, and presentations for the building principal, ensuring accuracy, professionalism, and adherence to deadlines.
• Manage the building principal's calendar, including scheduling meetings, appointments, and events, to optimize their time and facilitate effective planning and organization.
• Carry out any other reasonable duties assigned by the building principal, contributing to the overall success of the school and supporting the principal's vision and goals.

PHYSICAL WORKING CONDITIONS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees work in an office with moderate noise levels (such as computers and printers) and controlled temperature conditions. The position requires frequent sitting, standing, walking, and to reach with hands and arms occasionally. Ability to talk and to hear continuously. Ability to lift up to 20 pounds periodically. Finger dexterity is required continuously for the normal work shift, such as for typing, filing, dialing the phone, etc. Some travel between schools may be necessary, so the ability to operate a motor vehicle and maintain a valid Driver’s license is required; the employee shall be compensated per the contract with a travel allowance as the applicable rate per the Framingham Teachers Association Administrative Support (Unit S) Contract.

REPORTS TO:

Building Principal The performance of this job will be evaluated as per the Framingham Teachers Association Secretaries (Unit S) Contract.

SUPERVISORY RESPONSIBILITIES:

None.

FAIR LABOR STANDARDS ACT (FLSA) CLASSIFICATION:

This position is classified as Non-Exempt (Hourly).

TERMS OF EMPLOYMENT:

Covered under the Framingham Teachers Association Administrative Support (Unit S) Contract. Please note that the District reserves the right to transfer all personnel among buildings on an as needed basis to serve the best interests of all students as long as such transfer is in compliance with the Framingham Teachers Association Administrative Support (Unit S) Contract.

Framingham Public Schools provides equal employment. opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Framingham Public Schools complies with applicable state and local laws governing nondiscrimination in employment in every location in which the District has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Framingham Public Schools expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran