Assistant Office Manager

PRIME Traffic Control; Astatula (FL); On-site; Full time

Job summary

An established industry player is looking for a detail-oriented Assistant Office Manager to provide administrative support and manage financial records. This role requires strong organizational skills and proficiency in bookkeeping software, particularly QuickBooks. The ideal candidate will thrive in a dynamic environment, handling various tasks from managing office supplies to supporting the VP. This position offers flexible hours and a supportive workplace culture, making it an excellent opportunity for those looking to grow in their careers while enjoying a friendly office atmosphere. Join a team that values your contributions and offers great benefits!

Benefits

Medical insurance fully company paid

Paid time off

Basic dental included

$20 per day meal allowance

Access to stocked fridge with free drinks/snacks

Performance-based bonus

Flexible hours

Unused vacation and sick can be bought back

Qualifications

• Proficient in bookkeeping software and Microsoft Office.
• Strong organizational skills and ability to manage multiple tasks.

Responsibilities

• Answer and direct phone calls and emails.
• Maintain organized filing systems for documents.
• Record financial transactions using QuickBooks.

Skills

Organizational Skills

Bookkeeping

Microsoft Office (Word, Excel)

QuickBooks (Desktop)

QuickBooks Payroll

QuickBooks Inventory

Tools

QuickBooks

Microsoft Office

Job description

Job Title: Assistant Office Manager

Location: Astatula, FL 34705

Job Type: Full-Time

Job Summary:

MLB & Associates, hiring for our client, who’s been in business since 1978, is seeking a highly organized and detail-oriented assistant office manager. This role combines administrative support with financial management responsibilities. The ideal candidate will have strong organizational skills, proficiency in bookkeeping software, and the ability to manage multiple tasks effectively. Preference given to individuals with experience with Microsoft Office (Word, Excel, etc.), QuickBooks (Desktop), QuickBooks Payroll, and QuickBooks Inventory.

Key Responsibilities:

1. Administrative Duties:
2. Answer and direct phone calls, emails, and other communications.
3. Scanning documents to PDF.
4. Maintain organized filing systems for both physical and electronic documents.
5. Manage office supplies and ensure smooth office operations.
6. Perform other duties as needed to support the VP and office manager.
7. Provide back up support for shipping department (Learn the UPS system).
8. Bookkeeping Duties:
9. Record financial transactions and maintain accurate records in bookkeeping software (QuickBooks).
10. Support VP and office manager as needed.

Benefits:

1. Hourly rate: $16/hr (with the $20 meal allowance, equals $18.50/hr for an 8-hour day). Overtime for anything over 40 hours per week.
2. Flexible hours.
3. Medical insurance fully company paid (less deductible or co-pay after passing 90-day probation period).
4. Paid time off (sick days and vacation days—depending on your length of employment).
5. Basic dental included (1 cleaning per year, extraction and basic fillings; you pay and company reimburses on weekly paycheck).
6. $20 per day meal allowance (for 7 hours or more).
7. Access to stocked fridge with free drinks/snacks.
8. Unused vacation and sick can be bought back by company in December.
9. Performance-based bonus paid out in December (Christmas bonus).
10. Puppy love from the office mascot, a gorgeous Great Dane.