ASSISTANT MATERIALS MANAGER-AMSTI

University of Alabama at Birmingham; Alabama; On-site; USD 48,649 - 75,673; Full time

Job summary

A major educational institution is seeking an Assistant Materials Manager to oversee AMSTI operations. The role entails financial management, assisting with materials distribution, and collaborating with educators. Preferred qualifications include a Bachelor’s degree and three years of experience. The position offers a salary range of $48,649 – $75,673.

Qualifications

• Three years of related experience required, no substitution for education.
• Driver's license valid in Alabama may be required.
• Experience in warehousing, accounting, purchasing, and inventory preferred.

Responsibilities

• Assist with oversight of the operation of the AMSTI site.
• Serve as financial/budget/grant manager for the AMSTI site.
• Collaborate with school district administrators to implement professional development.

Skills

Ability to relate well to a diverse population

Competence in oral and written communication

Strong organizational skills

Education

Bachelor's degree in a related field

Tools

Oracle

Job description

Assistant Materials Manager – AMSTI – UAB

Join to apply for the ASSISTANT MATERIALS MANAGER-AMSTI role at University of Alabama at Birmingham.

General Responsibilities

• Assist with oversight of the operation of the AMSTI site.
• Interact with Monday.com and PowerSchool via computer or tablet to ensure that ACES data for the region is accurate and up to date.
• May assist in supervising materials specialists assigned to the materials center, acting as a floor manager.
• Assist in providing materials, supplies, and equipment to AMSTI‑trained teachers as specified by AMSTI‑ALSDE.
• Assist in coordinating the purchase, inventory, scheduling, and distribution of science and mathematics teaching kits and materials.
• Communicate effectively with teachers about their materials usage and professional learning based on information provided by AMSTI and AMSTI‑ASIM staff.
• Assist in organizing the AMSTI site to ensure efficient use of space and safe storage.
• Assist with preparation for AMSTI and ASIM programs, trainings, presentations, and the operation of the materials center.
• Provide reports to the site director and/or AMSTI‑ALSDE regarding teachers’ materials orders and usage, distribution schedules, purchasing, employee assignments, and labor hours, as requested.
• Serve as the financial/budget/grant manager for the AMSTI site.
• Maintain adequate archives of financial records so that information from prior years can be located when needed.
• Oversee and maintain AMSTI site facilities (grounds, structures, environmental control, telephone, alarm service, etc.).
• Assist in maintaining a safe working environment.
• Attend all required professional learning activities and staff meetings (in-person or virtual) conducted by the ALSDE or BOLT unless prior approval for absence is granted by the meeting host.
• The AMSTI assistant materials manager is a 12‑month contract position.

Key Duties & Responsibilities

• Serves as the financial/budget/grant manager for the AMSTI site. Advises on budgeting needs to AMSTI‑UAB director, analyzes spending, decisions, amendment, and budget closeout needs.
• Submits reports and amendments, reconciles and balances monthly budgets using Oracle, and collaborates with director and other staff as needed on funding and spending plans.
• Evaluates and initiates quarterly statements, final invoices, re‑classifications, and account transfers.
• Submits payment requests and purchase orders through Oracle for facilitator payments, district payments, travel expenses, or other expenses as needed, and executes contracts for facilitators for PD meetings.
• Collaborates with school district administrators and school‑based administrators/representatives to plan, organize, implement, and execute professional development for teachers within the AMSTI‑UAB region, compiling and archiving registration documents for PD meetings.
• Assists with oversight of the operation of the AMSTI site, supervises daily office operations, and collaborates with office staff and professional educational staff to help achieve the mission and organization goals.
• Performs other duties as assigned by the business/materials manager, site director, general managers, or AMSTI‑ALSDE.

Salary Pay Range

$48,649 – $75,673.

Minimum Requirements

Bachelor's degree in a related field and three (3) years of related experience. Work experience may NOT substitute for the education requirement.

Licenses / Certifications / Registrations

A driver's license valid in the State of Alabama may be required based on departmental needs.

Supervisory Responsibilities

Approximately one (1) to three (3) indirect reports.

Knowledge / Skills / Abilities

• Ability to relate well to a diverse population.
• Demonstrated competence in oral and written communication.
• Strong organizational skills.

Preferences

Experience in warehousing, accounting, purchasing, inventory, database management, business operations, and facility management.

Physical Requirements

Meet physical demands of the job, including but not limited to: lifting to 60 pounds, climbing, crouching/stooping, handling, pushing/pulling, repetitive movement, speaking, standing, walking/running, carrying, driving, keyboarding, reaching, sitting, squatting, twisting/bending.

Equal Employment Opportunity

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.