Assistant Managing Clerk

Boies Schiller Flexner LLP; New York (NY); Hybrid; USD 85,000 - 130,000; Full time

Job summary

Boies Schiller Flexner LLP is seeking an Assistant Managing Clerk in a hybrid role to assist attorneys and paralegals by ensuring pleadings are in proper form and compliant with court rules, and to manage electronic and in-person filings.

The role requires a Bachelor’s degree or equivalent with at least five years in a large firm or court clerk setting, strong organizational skills, and excellent written and verbal communication. Proficiency in MS Office and litigation databases is preferred.

Qualifications

• Bachelor’s degree or equivalent plus a minimum of five years of experience in a large firm environment or Court Clerk Staff position.
• Advanced paralegal experience will also be considered for this role.
• Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations.
• Ability to write emails and business correspondence using correct language and style.

Responsibilities

• Handle electronic filings in federal courts throughout the country and New York State Court.
• Research and apply procedural rules in New York State Court and federal courts throughout the country and provide guidance to attorneys and paralegals on court rules and procedures.
• Review and prepare court filings ensuring compliance with court rules and procedures.
• Handle the preparation, filing and retrieving of documents at New York courthouses.
• Communicate with court clerks throughout the country.
• Draft litigation documents, court forms and attorney admissions paperwork, including pro hac vice documents.
• Search and monitor federal and state court dockets throughout the country.
• Maintain form files for procedural documents.
• Coordinate registration for electronic case filing (state and federal) for attorneys and obtain Certificates of Good Standing.
• Maintain a directory of New York City attorneys’ bar admissions and registration IDs.
• Act as a point of contact for special research assignments for specific clients.
• Assist the Managing Clerk in providing guidance to attorneys and paralegals.

Skills

Procedural rules knowledge

Multitasking

Verbal and written communication

Education

Bachelor’s degree or equivalent

Five years of experience in a large firm environment or Court Clerk Staff position

Tools

Microsoft Office

Adobe Acrobat

Litigation databases

Job description

This is a hybrid position, assisting attorneys and paralegals throughout the firm by ensuring pleadings and court filings are in proper form and in compliance with court rules and protocol and handling the preparation and filing of papers both electronically and at New York courthouses.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Handle electronic filings in federal courts throughout the country and New York State Court.
• Research and apply procedural rules in New York State Court and federal courts throughout the country and provide guidance to attorneys and paralegals on court rules and procedures.
• Review and prepare court filings ensuring compliance with court rules and procedures.
• Handle the preparation, filing and retrieving of documents at New York courthouses.
• Communicate with court clerks throughout the country.
• Draft litigation documents, court forms and attorney admissions paperwork, including pro hac vice documents.
• Search and monitor federal and state court dockets throughout the country.
• Maintain form files for procedural documents.
• Coordinate registration for electronic case filing (state and federal) for attorneys and obtain Certificates of Good Standing.
• Maintain a directory of New York City attorneys’ bar admissions and registration IDs.
• Act as a point of contact for special research assignments for specific clients.
• Assist the Managing Clerk in providing guidance to attorneys and paralegals.

SUPERVISORY RESPONSIBILITIES:

None.

QUALIFICATIONS: This is a highly skilled position requiring the ability to work under strict timelines and to provide accurate procedural information. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The individual must be very organized in their approach to work and possess the ability to multitask. A successful Assistant Managing Clerk will exhibit excellent verbal and written communication skills in addition to interpersonal skills. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND /OR EXPERIENCE:

Bachelor’s degree or equivalent plus a minimum of five years of experience in a large firm environment or Court Clerk Staff position. Advanced paralegal experience will also be considered for this role.

LANGUAGE SKILLS:

Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write emails and business correspondence using correct language and style. Ability to effectively present information and respond to questions from Attorneys and Clients.

MATHEMATICAL SKILLS:

Ability to calculate figures and apply concepts of basic business math.

TECHNICAL SKILLS:

Working knowledge of PC and Microsoft Office products and Adobe Acrobat; working knowledge of litigation database software.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle or feel; talk and hear. The employee is occasionally required to walk and lift 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. This position requires periodic travel.

AVAILABILITY REQUIREMENTS:

Must maintain regular and acceptable attendance at such level as is determined in the Firm’s sole discretion.

Must be regularly available and willing to work at least 7.5 hours per day, 37.5 hours per week as the Firm determines as necessary or desirable to meet its business needs.

• Overtime Requirement

Must be available and willing to work such overtime per day or per week as the Firm determines is necessary or desirable to meet its business needs.

• Weekend and Holiday Requirement

Must be available and willing to work such weekends and holidays as the Firm determines are necessary or desirable to meet its business needs.

• Travel Requirement

Must be available and willing to travel to such locations and with such frequency as the Firm determines is necessary or desirable to meet its business needs

Boies, Schiller & Flexner LLP is an equal opportunity employer, which does not discriminate on the basis of race, color, national origin or ancestry, religion, age, sex, disability, medical condition, sexual preference or orientation, marital or familial status, veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. The Firm's policy applies to all terms and conditions of employment. It is the Firm’s policy to recruit, hire, train, promote and compensate the best qualified individuals based only upon relevant factors such as experience, work quality and professional attitude.