Managing Clerk

Proskauer Rose LLP; United States; On-site; USD 85,000 - 150,000; Full time

Job summary

Proskauer Rose LLP seeks a Managing Clerk in New York to support the Litigation and Labor & Employment Departments. The role involves filing court and agency documents, managing docketing, and assisting with various office projects to ensure efficiency.

The candidate should have a bachelor’s degree and strong computer skills, with experience in filing and docketing litigation matters in a law firm. NYSCEF and CM/ECF proficiency is required.

Qualifications

• Bachelor’s degree is required.
• Exceptional computer skills with the ability to learn new software quickly.
• Experience filing, docketing, and calendaring litigation matters in a law firm is necessary; managing attorney’s office experience preferred.
• Knowledge of NY State and federal court rules is required; other jurisdictions a plus.
• Proficiency with NYSCEF, CM/ECF and CompuLaw calendaring.
• Familiarity with CourtLink, CourtAlert, PACER, PacerPro.
• Able to work in a fast-paced environment with prioritization and multitasking.

Responsibilities

• File court and administrative documents, including electronic filings and sealed filings.
• Coordinate with outside service organizations for service of process and document retrieval.
• Research court documents and locate sample filings for attorneys.
• Communicate case status changes and docket updates.
• Maintain docket and calendar entries using CompuLaw and other systems.
• Schedule and monitor NYSCEF and federal court notices.
• Prepare and edit affidavits of service when needed.
• Register attorneys for e-filing credentials and troubleshoot credential issues.

Skills

Exceptional computer skills

Professional communication

Multitasking

Teamwork

Education

Bachelor's degree

Tools

NYSCEF

CM/ECF

CompuLaw

CourtLink

CourtAlert

PACER

PacerPro

Job description

The world’s leading organizations and global players choose Proskauer to represent them when they need it the most. With 900+ lawyers in key financial centers around the world, we are known for our pragmatic and business-savvy approach.

Proskauer is the place to turn when a matter is complex, innovative, and game-changing. We work seamlessly across practices, industries and jurisdictions with asset managers, private equity and venture capital firms, Fortune 500 and FTSE companies, major sports leagues, entertainment industry legends and other industry-redefining companies.

Proskauer is seeking a Managing Clerk, based in the New York office, to support the Firm’s Litigation and Labor & Employment Departments. The Clerk will work closely with other members of the Managing Attorney’s Office to file court and administrative documents, ensure that deadlines are calendared within the firm’s docketing system and will assist with ad hoc projects to ensure efficiency of the office.

Responsibilities

• Perform the service and filing of all court and administrative agency documents prepared by the Firm, including electronic filings, commencement of cases, and filings under seal
• Coordinate with outside attorney service organizations to respond to various requests (e.g. service of process, document retrieval)
• Conduct research for and retrieval of court and administrative agency documents
• Conduct research for and locate sample court documents to be used by our attorneys as they prepare their papers for filing
• Communicate case status changes and docket updates
• Complete docket and calendar related diary entries using CompuLaw for all court and administrative agency documents served and filed, or received by the Firm
• Docket and calendar the daily ECF, NYSCEF and other case related notices received by the Firm
• Maintain, generate, and deliver docket reports and ad hoc reports to attorneys, legal secretaries, and legal staff
• Assist with the submission of emergency orders to show cause in City, State and Federal courts
• Utilize research applications such as CourtLink, CourtAlert, PACER, PACERPro, Bloomberg Law, and others to answer questions and perform case tracking
• Have working knowledge of NY state and federal court rules and procedures. For jurisdictions outside of NY or federal court, work with the Senior Managing Clerk and Assistant Managing Attorney to conduct research into attorney questions regarding court rules and procedures as needed
• Review court documents prior to filing and explain why a change or edit is necessary
• Liaise with court personnel as needed, including regarding procedural questions and then convey relevant information to our attorneys
• Prepare and edit affidavits of service when necessary
• Assist with registering attorneys for state and federal court e-filing credentials and troubleshoot and resolve various credentials issues as they arise
• Maintain secure lists for state and federal court e-filing credentials

Qualifications

• Bachelor’s degree is required
• Exceptional computer skills with the ability to learn new software applications quickly
• Previous experience with filing, docketing, and calendaring litigation matters in a law firm setting is necessary; prior experience in a managing attorney’s office is preferred
• Working knowledge of New York State and federal court rules is required; other jurisdictions a plus
• Proficiency with New York State Courts E-Filing (NYSCEF), federal court CM/ECF and CompuLaw calendaring system
• Familiarity with CourtLink, CourtAlert, PACER, PacerPro required
• Must be able to work in a fast-paced environment that will utilize prioritizing and multitasking skills
• Ability to communicate professionally and interact effectively with all levels of personnel, including attorneys and support staff
• Excellent client service skills and collaborative teamwork mentality
• Flexibility to work overtime as needed

This position will require physical presence in Proskauer’s offices on a regular basis (at least 3x per week, or more). The anticipated compensation range for this position is $85,000 - $150,000. The actual salary offered will be based on a number of factors including but not limited to the qualifications of the applicant, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

Proskauer is committed to providing a work environment that includes equal opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.